Subcontract Administrator & Compliance Support - Remote/Hybrid

Prairie Band Health Services; Holton (KS); Remote; USD 40,000 - 55,000; Full time

Job summary

Prairie Band Health Services is seeking a dedicated Subcontract Administrator & Compliance Support to manage subcontract documentation and compliance activities. This full-time position involves collaborating with various teams to ensure accurate and timely processing of contractual documents. Ideal candidates will have strong attention to detail and effective communication skills to support project compliance across multiple initiatives.

Qualifications

• Entry-level position in subcontract administration and compliance.
• Proactive and detail-oriented approach required.
• Experience with regulatory requirements is a plus.

Responsibilities

• Assist with the administration of subcontract agreements and compliance activities.
• Review subcontractor documentation for accuracy and compliance.
• Maintain certified payroll logs and compliance records.

Skills

Detail-oriented

Communication

Organizational skills

Education

Bachelor's degree or relevant experience

Job description

Subcontract Administrator & Compliance Support - Remote/Hybrid

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Position Title: Subcontract Administrator & Compliance Support

Job Classification: Exempt

Work Schedule: Monday – Friday, 8 – 5 pm

Reporting Relationship: Contracts & Compliance Manager

Location: REMOTE

Primary Accountabilities: We are seeking a proactive and detail-oriented Subcontract Administrator and Compliance Support team member to assist with the administration of subcontracts and support compliance activities across multiple projects. This role will work closely with the Contracts & Compliance Manager, Project Managers, subcontractors to ensure subcontract documentation, certified payroll, and regulatory requirements are complete, accurate, and timely.

Duties Include:

• Support the preparation and administration of subcontract agreements, SF1413s, and subcontractor packages.
• Track subcontract status and maintain accurate and organized files, ensuring all required documentation, such as SF1413s, payment and performance bonds and insurance certificates are received and in compliance with project requirements.
• Coordinate signature and execution processes for subcontracts, SF1413s, and change orders.
• Review subcontractor submissions and bring any issues, redlines, or deviations from standard terms to the attention of the Contracts and Compliance Manager for review and resolution.
• Assist with monitoring subcontractor compliance, including insurance certificates, UEI/SAM registration, E-Verify and other required documentation.
• Review certified payroll reports submitted by subcontractors and sub-tiers for accuracy and completeness in accordance with Davis-Bacon Act (DBA) or Service Contract Act (SCA).
• Maintain a certified payroll log for each project and support documentation tracking and retention efforts.
• Collaborate with the Contracts & Compliance Manager to maintain internal compliance logs, templates and workflows.
• Perform other administrative duties as assigned in support of the Contracts and Compliance Department.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Staffing and Recruiting

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