Subcontract Administrator

Empirical Systems Aerospace, Inc; San Luis Obispo (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health plans

PTO

Life insurance

401(k) with company match

Paid holidays

Job summary

Empirical Systems Aerospace, Inc (ESAero) is seeking a Subcontract Administrator to draft and review industry subcontract agreements and negotiate terms with vendors and leaders. The role focuses on reducing risk while maximizing financial and operational performance through efficient review and approval processes.

Responsibilities include preparing subcontracts, assisting in risk assessment, liaising with Project Managers, and supporting negotiations of claims.

Qualifications

• BA/BS degree in contract management, business management, procurement, law or related field preferred.
• Minimum 5 years’ experience in contracts, subcontracts or purchasing.
• US Citizenship Required.
• Demonstrated experience in Project Subcontract Administration.
• Ability to read, analyze, and interpret contractual and legal documents.

Responsibilities

• Review and/or prepare subcontracts, contracts, amendments, change orders, NDAs, and other documents.
• Identify project risks and support project managers to ensure compliance with terms.
• Assist in developing new proposals while ensuring compliance with terms and conditions.
• Support negotiations of claims and manage contract changes and disputes.
• Prepare monthly project reports and present findings at meetings.
• Maintain contract files and ensure flow-down of requirements with Supply Chain.

Skills

US Citizenship

Contract management

Negotiation

Communication

Reading/interpret contracts

Microsoft Office

Project coordination

Education

BA/BS in contract management or related field

Tools

Federal procurement procedures

SOPs knowledge

Regulatory awareness

Job description

Job Summary:

The Subcontract Administrator will create and review industry subcontract agreements. The duties will include negotiating terms and conditions with each party, analyzing potential risks involved with subcontract clauses, helping vendors, employees and leadership better understand andcomply withthe requirements. The Subcontract Administrator will manage the process for contractual documentsproceedingefficiently through review and approval processes with the goal of maximizing financial and operational performance and minimizing risk.

Responsibilitiesand Duties:

• Review and/or prepare subcontracts, contracts, agreements, amendments, change orders, business proposals, non-disclosure agreements, rentalagreementsand other contractual documents.

• Take sufficient steps toidentifyproject risks

• Liaise with and support the Project Managers to ensure the project is executed in compliance with terms and conditions

• Participate in the development of new business proposals, ensuring compliance with terms and conditions.

• Ensure compliance with the company’s policies, standards,and procedures

• Prepare and review subcontracts in cooperation with Supply Chain and Procurement, insuring flow down of requirements

• Prepare monthly project reports and make presentations at meetings

• Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors and Customers

• Assess and prepare claims from suppliers

• Manage contract closeout procedures

• Confer with counsel and leadership on items out of the ordinary or carrying significant risk

• Support supply chain in supplier and vendor certification and compliance

• Assistin debriefings, resolving disputes, claims,litigationand settlements

• Ensure completeness of contract files and records.

Required Qualifications and Skills:

• BA/BS degree in contract management, business management, procurement,lawor a related field preferred

• A minimum of 5 years’ experience in any combination of the following areas: contracts, subcontracts orpurchasing.

• US Citizenship Required

• Demonstrated experience in Project Subcontract Administrationrequired

• Ability to read,analyze,and interpret contractual and legal documents, financialreportsand technical documents

• Excellent verbal and written communication skills

• Mustpossessexcellent organizational skills, problem solving, and decision-making skills.

• A working knowledge of federal government procurement procedures

• Good understanding of Federal Acquisition Regulations, industrial standard operating procedures (SOPs) and occupational, industrial regulations and law

• Ability tomaintainintegrity and confidentiality while working with purchasing information and otherpertinent, sensitiveinformation.

• Excellent computer skillsisa must, including a variety of software applications; tracking/scheduling software and Microsoft Products

• Time management, organization, and problem-solving skills

• Detail oriented

DesiredQualificationsand Skills:

• Certified Professional Contract Manager (CPCM) certification desired

• Knowledge of operations, program management, project management, product development, and procurement desired

• Expertiseworking with cross-functional teams

• Experience in aerospacepreferred

• Preferred familiar with ISO9001/AS9100

• Advanced understanding of purchasing and supply chain procedures

Comprehensive Benefits & Perks:

• Health & Wellness:Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.

• Paid Time Off:Enjoy 120 hours of PTO, 80 hoursaccruedplus anadditional40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.

• Life Insurance:$25,000 employer-paid life insurance policy, with theoptiontopurchaseadditionalcoverage for employees and their families.

• Supplemental Coverage:Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.

• Health Savings Account (HSA):Take advantage of a tax-advantaged HSA to manage medical expenses.

• Retirement Savings:401(k) with a company match to support your financial future.

• Paid Holidays:Enjoy 9 paid holidays throughout the year.

• Work Environment:A casual dress code, complimentary snacks, and a welcoming company culture.

• Ideal Location:Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!
  

Company Overview:

Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize incutting-edgesystem design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities whilemaintainingthe highest standards of engineering services.

AtESAero, wedon’tjust build products, we engineer solutions that propel

the aerospace industry forward.

**This position is fully on-site atESAeroin San Luis Obispo, CA**

________________________________________________________________

ESAero is an equal opportunity employer.
E-Verify participation required for employment.
AllESAeropositions require US citizenship or US resident status.
Must be able to pass background checkand drug test.
Hiring Range:$75,000-$95,000 Salary/Exempt