Study Start-Up Associate II

Emmes; Rockville (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Emmes Group in Rockville, MD is seeking a Study Start-Up Associate II to provide administrative support for regulatory submissions on international clinical trials. You will create trackers, assist with startup activities, and coordinate with cross-functional teams to keep projects on track.

The role emphasizes attention to detail, strong regulatory knowledge, and the ability to manage multiple site activations while maintaining quality and compliance.

Qualifications

• Bachelor's Degree in a healthcare-related field required.
• Master's degree healthcare related field preferred.
• 1–3 years in pharma/CRO, preferably 1–2 years in study startup.
• Knowledge of clinical research processes related to study startup.
• Strong written and verbal communication to study personnel and sponsor teams.
• Excellent organizational and interpersonal skills.
• Ability to manage multiple priorities across trials.
• Proficiency with MS Project, Word and Excel.

Responsibilities

• Create MS project files to establish study start up timelines by country.
• Work with team on preparation of regulatory submission packages.
• Track and follow up on missing documents.
• Prepare and submit regulatory applications to authorities and IEC/IRB.
• Coordinate activities related to submissions, amendments, and safety reporting.
• Track regulatory documents and assist in coordination.
• Assist with translation coordination for contracts across EU.
• Coordinate with sponsor to secure authorization of regulatory documents.
• Maintain up-to-date tracking for each site in study trackers.
• Interact with study team on status, communication, and deliverables.
• Work to study timelines and escalate challenges; update Lead as required.
• Maintain quality and regulatory compliance among investigational sites.

Skills

Strong communication

Organizational skills

Interpersonal skills

Independent work

Multitasking

Education

Bachelor's Degree Healthcare related field

Master's Degree Healthcare related field

Tools

MS Project

Microsoft Word

Microsoft Excel

Job description

Overview

Study Start-Up Associate II

Be Part of One Team, One Purpose.

At Emmes Group, we’re shaping the future of clinical research—where human intelligence meets cutting-edge technology to drive meaningful advancements in healthcare. With over 47 years of scientific excellence, we’ve led groundbreaking research in cell and gene therapy, vaccines, infectious diseases, ophthalmology, rare diseases, and neuroscience.

Through our two business units—Emmes, a full-service CRO, and Veridix AI, our technology, data, and analytical solutions—we are modernizing clinical trials and accelerating the development of life-changing therapies.

We believe that every clinical breakthrough starts with people—people who are passionate, purpose-driven, and ready to make an impact. At Emmes Group, we bring People, Science, and Technology together to collaborate with our customers and deliver global health impact. Our culture is built on integrity, collaboration, and innovation, ensuring that every challenge is met with perseverance and accountability.

As part of Emmes' centralized Site and Patient Access group, the Study Startup Associate II provides administrative support to other team members on preparation of regulatory submission packages on international clinical trials. Gets involved in creation, filing, and updating of trackers and templates and assists in expedited startups and coordinates with other study team members on project specific communication. Liaise with cross functional teams as required.

Responsibilities

• Creates MS project files to establish study start up timelines and processes for each country.
• Works with team members on preparation of regulatory submission packages.
• Tracks and follow up on missing documents.
• Prepares and submits applications to Regulatory Authorities, Central and Local IEC/IRB and other country specific application such as for Data Protection, Import License etc. as required.
• Helps prepare and coordinate activities related to ongoing submissions, amendments, and regular safety reporting and notification to IEC and regulatory authorities as required.
• Tracks the regulatory documents and assist in regulatory coordination, as instructed by other team members.
• Assists in review of the regulatory documents for completeness.
• Assists with translations coordination, e.g., for contracts across EU etc.
• Assists Senior Study Startup Associate and Study Startup Leads in coordinating with the sponsor to secure authorization of regulatory documents.
• Maintains up to date and accurate tracking on the status for each site in study trackers.
• Coordinates with study team members to collect and track essential documents for site activation.
• Interacts with other team members of Study Startup function on project specific status, communication, and deliverables.
• Works to the study timelines, documents/escalates study challenges, and communicates updates to the Lead as required.
• Maintains quality and regulatory compliance among investigational sites during Site Startup Provides updates to Lead/Manager on a regular basis and communicates any out of scope activities.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• Bachelor's Degree Healthcare related field Required or
• Master's Degree Healthcare related field Preferred
• 1-3 years working within pharma and/or CRO, preferably 1-2 years of experience in working on study start up activities. Equivalent combination of education, training and experience Required
• Knowledge of clinical research process related to study startup and medical terminology High
• Strong written and verbal communication skills to express complex ideas to study personnel, internal and sponsor team members High
• Excellent organizational and interpersonal skills High
• Positive attitude and ability to interact with all levels of staff to coordinate and execute study activities High
• Ability to manage multiple competing priorities within various clinical trials High
• Ability to work independently, prioritize and work with a matrix team environment is essential High
• Working knowledge of MS Project, Word and Excel is required High

If you’re looking for a career where your work advances global health and where scientific excellence meets real-world impact, join us and be part of something bigger. One Team, One Purpose.

CONNECT WITH US!

Find us on LinkedIn:/the-emmes-group/

Visit our website: https://www.theemmesgroup.com/