Studio Coordinator/ Receptionist (Front Desk+) Freelance - Smashbox Studios

CoCreativ; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic Studio Coordinator to join their vibrant team in Los Angeles. This freelance role is perfect for someone with a passion for customer service and a keen attention to detail. You will be the first point of contact for clients, ensuring they receive an exceptional experience. Your responsibilities will include managing studio spaces, assisting clients, and maintaining a welcoming atmosphere. Flexibility is key, as early mornings and late nights are part of the job. If you thrive in a fast-paced environment and enjoy working with creative professionals, this opportunity is for you.

Qualifications

• 1-3 years of front desk experience in a studio environment preferred.
• Proficient in Mac with knowledge of Adobe software is a plus.

Responsibilities

• Maintain high standards of courtesy and efficiency with all customers.
• Assist clients with getting into their studios and carry packages.
• Schedule messengers and manage inventory and supplies.

Skills

Communication Skills

Customer Service

Multi-tasking

Attention to Detail

Interpersonal Skills

Education

High School Diploma

Hospitality Experience

Tools

Mac OS

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Job description

Smashbox Studios is looking for a high-energy freelance Studio Coordinator with a positive attitude and strong work ethic in our Culver City and our Arts District Los Angeles studios. The Studio Coordinator is the first point of contact for our clients, ensuring they receive the full Smashbox Studios experience. The ideal candidate is an efficient worker, well presented and can easily interact with a variety of clients including high profile celebrities, while maintaining the utmost discretion. We rely on the Studio Coordinator to set the foundation for all of our clients (internally and externally) for the ultimate Smashbox Studios experience. A true understanding of high touch customer service, attention to detail and follow-up are crucial to success in this role. This position requires a flexible schedule with intermittent early mornings, late nights and some weekend requirements.

RESPONSIBILITIES:

• Maintain the highest standards of courtesy and efficiency with all internal and external customers
• Greet all guests setting the expectation for the ultimate Smashbox Studios experience
• Direct clients and individuals to the appropriate department/contact
• Assist clients with getting into their studios / helping carry packages etc.
• Maintain presentation of studio spaces and common areas including restrooms
• Answer the main phone line and transfer calls as needed
• Maintain inventory and order supplies
• Accurately log and track deliveries
• Schedule messengers and domestic/international shipments
• Assist on other administrative projects/assignments as needed

• 1-3 years of front desk experience in a studio environment preferred
• Will consider someone who is well presented with excellent communication skills with on-set experience or Hospitality front desk experience
• Flexibility is a requirement – there WILL be early-morning starts, late nights and weekend responsibilities
• Proactive & strong verbal and written communication skills
• Multi-tasking and prioritizing skills
• Strong interpersonal skills
• Attention to detail
• Must be a team-player
• Must be able to immerse themselves into Smashbox culture and environment
• Must be approachable and foster a friendly atmosphere
• Proficient in Mac (Knowledge of Adobe InDesign, Illustrator & Photoshop are a plus)
• Ability to lift boxes up to 30lbs

The anticipated salary for this role is $17-$18 per hour. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience, and skills relative to the defined job requirements.

This role is a freelance position and does not qualify for benefits.

Smashbox Studios is a premier photo and film studio in Los Angles that regularly hosts photo shoots, film shoots and events for photographers, producers and celebrities. Davis and Dean Factor, great-grandsons of Hollywood cosmetics legend Max Factor, founded Smashbox Studios in 1990. The enterprise expanded to include a photo studio, modeling agency and production company. Born out of the Studio, Smashbox Cosmetics launched in 1996.

About CoCreativ

CoCreativ partners with top brands, agencies, and creative professionals providing a full range of essential production services. Our group of vertically integrated companies – Industrial Color, Smashbox Studios and globaledit – offers end-to-end services including e-Commerce photo studio facilities, on-site photo production, photo and video capture, retouching, post-production, and creative workflow solutions. We serve all categories including fashion, retail, advertising, media and entertainment worldwide.