Studio Coordinator

Core Arts Pilates; Anaheim, Northern (CA, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Core Arts Pilates in Anaheim Hills is seeking an organized, personable studio coordinator to manage day-to-day administrative and logistical operations of our studio. This front-of-house role makes you the first contact for clients and staff, ensuring smooth operation and adherence to our standards of care.

You will collaborate with instructors and leadership to manage scheduling, billing, and on-site details, while maintaining a calm, presentable environment and confidential handling of client

Qualifications

• Experience in a Pilates, yoga, or fitness studio is a plus.
• Proven written and verbal communication skills.
• Proficiency with Mindbody or similar software.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet clients and handle front-desk inquiries.
• Schedule and confirm client appointments; manage instructor calendars.
• Process billing and handle overdue payments professionally.
• Coordinate staff onboarding and studio activities.
• Enforce studio policies and maintain confidentiality.
• Support daily operations and care standards.

Skills

Front desk

Studio management

Mindbody experience

Excel skills

Communication skills

Tools

Mindbody

Microsoft Office

Job description

Core Arts Pilates is looking for an organized, personable studio coordinator to manage the day-to-day administrative and logistical operations of our classical Pilates and GYROTONIC ® studio in Anaheim Hills. This is a front-of-house role. You'll be the first point of contact for clients and staff, keeping the studio running smoothly, on schedule, and consistent with our standards of care.

You'll work closely with the instructors and studio leadership to manage scheduling, billing, and the day-to-day details that let our team focus on teaching.

What You'll Do

Front Desk & Client Experience

• Manage incoming calls and client walk-ins with a professional, warm, and attentive manner
• Serve as a consistent, welcoming point of contact for clients and staff

Scheduling

• Schedule and confirm client appointments
• Maintain instructor schedules based on client bookings and instructor availability
• Process client billing and payments through Mindbody
• Monitor outstanding balances and follow up on overdue payments in a professional manner
• Help maintain the studio's clean, calm, presentation-ready environment

Staff Coordination

• Work with the managing partner, director, and other staff on planning studio activities
• Support onboarding of new instructors, apprentices, and staff
• Help enforce studio policies consistently

Confidentiality

• Given the trust placed in Core Arts by clients and partner dance studios, discretion with client and staff information is essential to this role
• Other duties as assigned

What You Bring

• Excellent written and verbal communication skills (required)
• Proven experience as a studio manager, front office manager, or administrative assistant
• Prior experience at a Pilates, yoga, or other fitness studio is a plus
• Proficiency in Mindbody or comparable client management software is a plus
• Proficiency in Microsoft Office, particularly Excel and Word (required)
• Strong time management skills, with the ability to multitask and prioritize
• Strong organizational skills, attention to detail, and problem-solving ability

Compensation

Commensurate with experience.

Core Arts Pilates is an equal opportunity employer. We welcome applications from candidates of all backgrounds and experiences.

This job description reflects the general nature of the work performed in this role. It is not a contract of employment, express or implied, and does not guarantee continued employment. Core Arts Pilates may modify responsibilities and requirements as needed.