Studio Assistant Manager- Jacksonville

OVME; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

15 days PTO

12 paid holidays

Medical, dental, vision

401k with match

EAP resources

Employee discounts

Referral bonus

Wellhub membership

Job summary

OVME in Jacksonville, FL is seeking a dedicated Studio Assistant Manager to lead daily operations of the Medical Aesthetics Studio, partner with the Studio Manager, and elevate the client experience to the brand's luxury standard.

You will mentor Studio Coordinators and Medical Assistants, manage front desk tasks, events, and community outreach while ensuring compliance, safety, and confidentiality in all client records.

Qualifications

• 2–4 years of management experience in medical aesthetics or a similar industry.
• Ability to lead by example, support team members, and provide ongoing feedback.
• Willingness to work evenings and weekends.

Responsibilities

• Partner with Studio Manager to ensure smooth daily operations.
• Oversee and optimize appointment booking to minimize conflicts and improve efficiency.
• Troubleshoot operational challenges while maintaining productivity and service quality.
• Ensure client records are accurate, confidential, and compliant.
• Maintain studio organization, cleanliness, and safety compliance.
• Coach and mentor Studio Coordinators and Medical Assistants.

Skills

Management experience

Staff mentoring

Front desk operations

Scheduling

Customer experience

Evenings/weekends availability

Revenue growth focus

Social media management

Tools

Scheduling software

Job description

Studio Assistant Manager- Jacksonville

Department: Studio Team

Employment Type: Full Time

Location: Jacksonville, FL

Description

OVME made its debut in 2018, capturing the hearts of both women and men with its unique

approach to cosmetic medicine. The inaugural studio in Atlanta, GA, received an

overwhelming response and quickly won a devoted following. Today, OVME boasts 25+

locations across the United States and is one of fastest-growing brands in the field of

medical aesthetics.

Guided by our unwavering values of Memorable Experiences, Generosity, Trust, Thinking

Differently, and Having Fun, we lead by example, fostering an environment that brings out

the best in each of us every single day. We extend a warm invitation to you to join us in

embracing the greatness within ourselves and redirecting our attention towards what truly

matters—the greatest version of ME.

We are looking for a dedicated and results-driven Assistant Manager to lead our Medical Aesthetics Studio. The Assistant Manager Role plays a critical leadership, supporting Studio Managers in daily operations by guiding Studio Teams to ensure a high-quality Client experience. The ideal candidate will be passionate about building relationships, engaging the local community, and leveraging organic marketing strategies, including event planning, to expand OVME’s customer base.

The Assistant Manager will report to the Studio Manager.

Key Responsibilities

Operational Excellence & Studio Management:

• Partner with the Studio Manager to ensure smooth daily operations across all functions.
• Oversee and optimize the appointment booking system to minimize scheduling conflicts and improve
• efficiency.
• Troubleshoot operational and workflow challenges to maintain productivity and service quality.
• Ensure accuracy, compliance, and confidentiality in all client records and documentation.
• Maintain studio organization, cleanliness, and adherence to safety and health regulations.
• Assist with inventory monitoring and operational needs to support business continuity

Leadership & Team Support:

• Serve as a role model for professionalism, customer service, and work ethic.
• Step into a leadership role in the partnership with the Studio Manager, ensuring smooth day-to-day operations.
• Act as a mentor to Studio Coordinators, and Medical Assistants providing guidance, training, and ongoing feedback.
• Foster teamwork and accountability by checking in with Tema Member supporting coverage, and encouraging collaboration.
• Assist with onboarding and training new hires or temporary Team Members to ensure alignment with studio processes and culture.
• Support performance monitoring and team development initiatives.

Client Experience:

• Lead by example in delivering a high-touch, luxury client experience aligned with OVME’s standards.
• Act as a key point of contact for client inquiries, ensuring timely, professional, and empathetic responses.
• Support the preparation and delivery of treatments to create a seamless and comfortable client journey.
• Uphold privacy, safety, and confidentiality in all client interactions.

Communication & Collaboration:

• Serve as a liaison between clinical team, administrative, and leadership teams to ensure smooth communication and workflow.
• Keep leadership informed of studio performance, operational challenges, and opportunities for improvement.
• Facilitate team communication to ensure alignment on priorities, goals, and daily updates.
• Collaborate with cross-functional teams to support studio efficiency and success.

Decision Making & Problem Solving

• Build confidence in managing minor escalations and resolving operational issues.
• Exercise sound judgment in daily decision-making and know when to elevate concerns to leadership.
• Proactively identify opportunities for process improvement and enhanced client or team experiences.

Skills, Knowledge and Expertise

• Minimum 2–4 years of management experience, preferably within medical aesthetics or a comparable industry.
• Demonstrates the ability to lead by example, support team members, and take initiative in daily studio operations.
• Proficient in all front desk responsibilities, including patience management systems, scheduling, client experience, and handling escalations.
• Excellent communication and interpersonal abilities to foster a positive, motivating and inclusive environment for all Team Members and Clients.
• Results-oriented with a focus on achieving performance targets and driving revenue growth.
• Strong problem-solving skills with a proactive approach to challenges and operational efficiency.
• Experience with social media platforms and content creation, with the ability to manage and regularly update the Studio’s social media page.
• Commitment to delivering a high-end, personalized client experience that aligns with OVME’s brand and values.
• Familiarity with industry trends, best practices, and compliance standards within medical aesthetics is a plus but not required.
• Must be able to work evenings and weekends

Benefits

• Competitive Pay and Bonus Structure
• 15 Days Paid Time Off
• 12 Paid Holidays
• Medical, Dental, and Vision coverage
• Short- and Long-Term Disability, AD&D, and Life Insurance 100% company-paid
• 401k Employee Contribution
  • 401k Employer Match
• Employee Assistance Program (EAP) Resources
• Employee Service Allowance
• 50% Employee Retail Discount
• Friends and Family Discount
• Team Member Referral Bonus
• Wellhub Membership