Studio and Events Coordinator Remote and Part Time

All Dolled Up; Auburn (CA); Remote; USD 60,000 - 80,000; Part time

Job summary

All Dolled Up, a premier bridal beauty team in Northern California, is seeking a Studio & Events Coordinator. This remote, part-time role involves managing client inquiries, coordinating events, and ensuring smooth operations for wedding weekends. Ideal candidates are detail-oriented, proactive, and possess strong communication skills. Join a supportive team and be part of unforgettable wedding moments.

Benefits

401(k)

Bonus based on performance

Employee discounts

Flexible schedule

Health insurance

Opportunity for advancement

Training & development

Qualifications

• 2+ years of experience in event coordination or client service.
• Excellent verbal and written communication skills.
• Familiar with basic cloud platforms and CRMs.

Responsibilities

• Respond to inquiries and manage client communication.
• Coordinate artist assignments and event preparations.
• Maintain organized files and track product needs.

Skills

Client Communication

Organizational Skills

Problem Solving

Attention to Detail

Time Management

Job description

Benefits:

401(k)

Bonus based on performance

Employee discounts

Flexible schedule

Health insurance

Opportunity for advancement

Training & development

Job Title: Studio & Events Coordinator (Remote / Part-Time)

Company: All Dolled Up Hair & Makeup Location: Remote – Based in Northern California preferred Compensation: $22–$26/hour (based on experience) Hours: 15–25 hours per week, flexible schedule Employment Type: Part-Time Reports To: Owner and Ops Manager

About All Dolled Up

All Dolled Up is Northern California’s premier bridal beauty team, known for creating seamless, luxury experiences for hundreds of brides each year. With an award-winning team and a strong presence across the region, we’re proud to deliver professional, elevated, and heartfelt service to every client we serve. We’re now looking for a Studio & Events Coordinator to help support our studio, team, and wedding calendar.

Position Overview

As our Studio & Events Coordinator, you’ll be the heartbeat of our booking, client experience and artist communication process. You’ll guide brides from inquiry to final timeline, coordinate artist assignments, and ensure every wedding weekend is well-organized and fully prepped.

We’re looking for someone reliable, self-starting, thorough, and proactive—a true executor who doesn’t wait for permission to solve problems, meet deadlines, or make informed decisions. You should thrive on follow-through and take ownership of your work with pride.

If you love checklists, systems, client care, and keeping the chaos calm—this role is for you.

Key Responsibilities

Client Communication:

Respond to new inquiries via HoneyBook and email

Send proposals, service summaries, and contracts

Collect event details, update timelines, and confirm trials

Organize client folders, photos, and inspiration images

Team Coordination:

Assign artists based on skill, availability, and location

Create and distribute prep sheets for wedding weekends

Communicate all artist call times, parking details, and supplies

Track artist availability and performance feedback

Event Prep & Studio Admin:

Maintain organized files for each bride (via Samepage)

Track product needs and supply restocks (e.g., lashes, wands)

Track retail purchases and orders to be delivered to brides (e.g., skin prep kits, lip kits, hair extensions)

Update service counts and assist with scheduling changes and timeline coordination

Ensure all events are fully staffed and prepped with minimal oversight

Post-Event & Team Support:

Send post-event client feedback forms and thank-yous

Track client reviews and artist notes

Log worked hours and expense reimbursement

Collaborate with the owner and Ops Manager for hiring needs and continuous improvement

Ideal Candidate

2+ years of experience in event coordination, client service, or admin roles

Comfortable working independently and troubleshooting as needed

Reliable, detail-oriented, and resourceful—you follow through without hand-holding

Excellent verbal and written communication skills

Highly organized and proactive with strong follow-through

Familiar with basic cloud platforms, CRMs, and phone communication

Available for occasional early-morning and weekly weekend check-ins (remote OK)

Background in weddings, beauty, or hospitality is a major plus

Friday, Saturday, occasional Sunday availability a MUST (remote OK)

Why Join Us

Work with a supportive, professional, and creative team

Flexible, remote-friendly schedule

Growth potential into operations or team leadership

Be part of unforgettable wedding moments and an award-winning brand

To Apply: Submit your resume,a short cover letter sharing why you're excited about this role and your availability, and the attached pre-screening questions.

We’re looking for someone who doesn’t just help us keep up—but helps us level up.

Flexible work from home options available.