Studio Administrator

Jackola Engineering & Architecture; Bozeman (MT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Profit-sharing bonuses

Training & education assistance

Flexible schedules

Company-paid health plan

401(k) match

Paid time off

Job summary

Jackola Engineering & Architecture in Bozeman, Montana is seeking a talented Studio Administrator to join our dynamic team. This role involves supporting government project delivery and studio operations with various responsibilities aligned with the firm's goals.

The ideal candidate should be organized and detail-oriented, with experience in federal A/E environments and strong communication skills. Enjoy benefits such as profit sharing, professional development, and flexible schedules while contributing to the success of the team.

Qualifications

• Strong written and verbal communication skills; responsive, professional, and decisive.
• Ability to handle sensitive project and client information with discretion and professionalism.
• Ability to work within project management and document control systems.

Responsibilities

• Assist Project Managers with project setup, contracts, scope, budgets, schedules, and invoices.
• Maintain and monitor project schedules and delegated budget tracking.
• Assist the marketing team with proposal development process.

Skills

Written and verbal communication skills

Attention to detail

Emotional intelligence

Proficiency in Microsoft Office Suite

Knowledge of construction practices

Experience with Adobe InDesign/Illustrator

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Adobe InDesign

Adobe Illustrator

Job description

Studio Administrator

Jackola Engineering & Architecture Bozeman, Montana, United States

About this position

Jackola Engineering and Architecture in Bozeman, Montana is seeking a talented Studio Administrator to join our dynamic team. In this role you will support government project delivery and studio operations in a wide variety of responsibilities to ensure alignment with the firm’s business goals.

This role requires an organized and detail-oriented individual with an understanding of the A/E industry, and the ability to manage multiple tasks simultaneously. The ideal candidate will have experience working in a federal government A/E project deadline‑driven environment, collaborating with technical teams, and effectively communicating with Project Managers within our clients’ and internal teams.

Key Responsibilities

• Assist Project Managers with project setup, contracts, scope, budgets, schedules, invoices, and closeout activities as directed.
• Maintain and monitor project schedules, milestone commitments, and delegated budget tracking.
• Assist the marketing team with proposal development process, including assembly, editing, and coordinating responses to RFQs/RFPs.
• Serve as a day‑to‑day administrative contact for clients and government partners to ensure clear communication and responsiveness.
• Compile, format, and organize project documentation for internal use and client delivery.

Requirements

• Bachelor’s degree or equivalent experience preferred.
• Strong written and verbal communication skills; responsive, professional, and decisive.
• Strong judgment, attention to detail, and emotional intelligence.
• Ability to handle sensitive project and client information with discretion and professionalism.
• Demonstrated proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Adobe InDesign and/or Illustrator is preferred.
• Demonstrated knowledge of construction practices and/or experience working with state and federal government agencies is preferred.
• Ability to work within project management and document control systems commonly used in A/E and federal project environments.

Benefits

• Compensation that values your qualifications and performance.
• Share in our organization’s success with profit‑sharing bonuses.
• Training & education assistance to support your career goals.
• Paid professional registration and licensing fees.
• Flexible schedules, including a 4‑day work week.
• Company‑paid health plan with optional plans.
• Company‑paid dental, vision, life, and disability insurance.
• 5% 401(k) match.
• Flexible spending account.
• Health club reimbursement.
• Costco reimbursement.
• Holiday and paid time off.