Student Services Assistant (Temporary Position)

Ventura County Community College District; Ventura (CA); On-site; USD 22,000 - 30,000; Full time

Job summary

Ventura County Community College District is seeking a temporary Student Services Assistant for Ventura College's East Campus in Santa Paula, CA. The role supports registration, records, financial aid, and counseling services, under supervision, with the ability to handle busy front-desk duties.

Applicants should have a high school diploma and clerical experience, and be comfortable working with students and staff in a diverse environment. This is a temporary at-will assignment without benefits.

Qualifications

• High school diploma required.
• Clerical experience involving frequent public contact preferred.
• Ability to communicate effectively with students and staff.
• Accuracy in data entry and records maintenance required.

Responsibilities

• Perform clerical duties in a student services area such as registration, records, and counseling support.
• Provide receptionist and data-entry support for the office.
• Process applications and forms; verify student status and records.
• Prepare and transmit correspondence; respond to requests from educational institutions and agencies.
• Maintain confidential records and files.
• Assist in training and guiding student workers and staff in the assigned area.

Skills

Clerical experience

Public-facing

Data entry

Record maintenance

Education

High school diploma

Job description

We are accepting applications on an on-going basis for consideration for a temporary Student Services Assistant assignment at Ventura College's East Campus in Santa Paula, CA.

The work schedule for the assignment will be as follows:

Through January 31, 2027:

• Monday–Thursday: 11:00 a.m.–8:30 p.m.
• Friday: 8:00 a.m.–12:00 p.m.

Beginning February 1, 2027:

• Monday–Thursday: 12:30 p.m.–8:30 p.m.
• Friday: 8:00 a.m.–12:00 p.m.

This recruitment is being conducted to fill a temporary assignment and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits.

WHAT YOU'LL DO

Under the direction of an assigned supervisor, perform specialized clerical duties in a student services area such as registration, record maintenance, financial assistance, EOPS, veterans' benefits, disabled student services and counseling services.

WHO WE ARE

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multicultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

Provide assistance and information to students regarding records, registration, EOPS, veterans benefits, Financial Aid, Disabled Student Services or Counseling services. E

Instruct students in correct procedures for completion of forms and applications; explain applications, requirements and restrictions; review completed forms for completeness. E

Serve as clerical support for a student services program including receptionist, typing and data entry duties. E

Process applications and forms; review records for changes in status; request transcripts, records and other information needed to determine status of applications and forms. E

Prepare and transmit correspondence for students; verify student status and other related information; respond to requests from educational institutions and agencies; provide information and verification of student status and records. E

Maintain confidential records and files. E

Respond to requests for information from District officials, faculty, and students. E

Monitor student progress to assure program compliance as directed; assist students in a variety of ways according to program needs. E

Operate computer terminal to update student records, generate reports and verify student information. E

Prepare letters and other correspondence. E

Resolve issues involving student applications, forms and records; prepare, verify and distribute payments to students as assigned. E

Assist in training and providing work direction and guidance to student workers and other staff in assigned area of student services. E

Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E

Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E

Perform related duties as assigned. E

E = Essential duties.

Any combination equivalent to: Graduation from high school AND three years of clerical experience involving frequent public contact.

Applications will be screened for evidence of the minimum qualifications and submitted to the hiring department as they are received; as such this recruitment may close at any time. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based off a standard 40-hour full-time work week. Experience that is included in the resume, but not in the Work Experience section of the application, may not be considered for the purpose of determining whether you meet the minimum qualifications.

ACCOMMODATIONS:

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to [e-mail] including an explanation as to the type and extent of accommodation needed to participate in the selection process.