College Fiscal Services Supervisor

Ventura County Community College District; Ventura (CA); On-site; USD 87,000 - 121,000; Full time

Job summary

Ventura County Community College District seeks a College Fiscal Services Supervisor to lead and supervise campus fiscal services, ensure compliance with policy and the California Community Colleges Budget and Accounting Manual, and act as a primary technical resource for campus employees.

One full-time vacancy is located at Oxnard College, reporting to the Vice President, Business Services. Salary ranges from $86,748 to $120,504 annually for a 40-hour week and districtwide responsibilities.

Qualifications

• Four years of professional accounting experience; public sector accounting experience and supervisory/lead capacity preferable.

Responsibilities

• Plan, organize, coordinate, and supervise the fiscal services functions of a college campus, including oversight of cashiering.
• Oversee preparation of financial and statistical reports; maintain records of income, expenditures, budgets, programs, and grants; review and audit statements for accuracy and compliance with GAAP.
• Supervise staff handling grant budgets; audit and prepare categorically funded program budgets for Banner input.
• Prepare and submit monthly, quarterly, annual, and ad hoc financial reports.
• Serve as a technical resource on accounting functions; respond to inquiries and provide information on transactions, budgets, rules, and funding sources.
• Analyze and revise accounting processes to improve efficiency; monitor budget and year-end projections; advise executive management on budget issues.
• Select, train, evaluate staff; manage work schedules; hire and supervise student workers; conduct evaluations and discipline as needed.
• Monitor position control to track permanent staff, vacancies, and salary savings for reallocation.
• Collaborate with faculty, staff, students, and diverse communities; demonstrate equity-mindedness and cultural humility.
• Perform related duties as assigned.

Education

Bachelor's degree in accounting, business administration, public administration, finance, or a related field

Job description

College Fiscal Services Supervisor

Ventura County Community College District

Salary: $86,748.00 - $120,504.00 Annually

Job Type: Classified

Job Number: 2026-00302

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 11/5/2026 11:59 PM Pacific

Description

WHAT YOU'LL DO

Under the direction of the Vice President, Business Services, supervise, organize, and administer fiscal services for a college campus; ensure fiscal activities comply with District policies and procedures and the California Community Colleges' Budget and Accounting Manual; and serve as a primary technical resource to employees on a college campus.

There is currently one full-time (12 months/year, 40 hours/week) vacancy located at Oxnard College.

WHERE YOU'LL WORK

Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway.

More information about Oxnard College can be found here: Oxnard College website.

WHO WE ARE

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multicultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment based on ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT

New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees (Download PDF reader).

Representative Duties

• Plan, organize, coordinate, and supervise the fiscal services functions of a college campus, including responsibility for oversight of the cashiering function supervised by the Bursar.
• Oversee the preparation of a variety of financial and statistical reports and statements, and the maintenance of records related to income, expenditures, budgets, programs, and grants; review, audit, and analyze financial statements, records, and reports to ensure accuracy, completeness, and compliance with established guidelines, procedures, and Generally Accepted Accounting Principles.
• Supervise subordinate staff engaged in monitoring college grant program budgets and expenditures to ensure program expenditures comply with District policies and procedures; audit and prepare categorically funded program budgets for input into Banner.
• Organize, coordinate, and oversee the timely and accurate preparation and submittal of a variety of monthly, quarterly, annual, and other periodic and ad hoc financial reports.
• Serve as a technical resource to campus personnel regarding assigned accounting functions; respond to inquiries and provide technical information concerning transactions, budgets, issues, records, forms, rules, regulations, policies, procedures, and funding source requirements.
• Analyze and review accounting processes and procedures; formulate and implement changes and revisions as needed to ensure effective and efficient operations.
• Audit, assemble, and monitor the college budget and year-end projections and advise executive management of budgetary issues and concerns; audit and process various accounting transactions; identify and resolve discrepancies and correct errors; compile and prepare financial data for input into Banner.
• Select, train, and evaluate assigned personnel; prepare work schedules for assigned employees; assign employee duties and review work to ensure accuracy, completeness, and compliance with established procedures; hire and supervise student workers; conduct annual performance evaluations and administer progressive discipline, if warranted.
• Monitor a campus position control system to track permanent employees, vacant positions, and requests for new positions; identify salary savings based on vacant positions to be utilized for other college needs.
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities.
• Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes.
• Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to:

• A bachelor's degree in accounting, business administration, public administration, finance, or a related field.
• Four years of professional accounting experience performing varied financial analysis, auditing, budget development, record-keeping, and report preparation. Public sector accounting experience and experience serving in a supervisory or lead capacity are preferable.

Supplemental Information

EXAMINATION AND SELECTION PROCESS

This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline on this bulletin.

The examination process may consist of any of the following components:

• A) Training and Experience Evaluation = Qualifying (pass/fail)
• B) Technical Interview = 100% weighting on final score

TRAINING AND EXPERIENCE (T&E) EVALUATION

A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question, as your responses will be scored and will serve as your score on the training and experience (T&E) evaluation.

The candidates with the highest passing scores on the T&E will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION

Monday, November 30, 2026 - Friday, December 4, 2026

Location: The Technical Interview will be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. Duration of work experience is calculated based on a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD

All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to [e-mail] including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader).

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.

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