Student Services Assistant II (JR232566)

Montefiore New Rochelle; Town of Vernon (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Montefiore is seeking a Student Services Assistant to provide administrative support for Admissions and student services. The role includes processing applications, creating applicant files in the database, conducting admissions testing, and assisting with Open Houses and commencement activities.

The candidate will manage health clearance packages, CPR certifications, transcripts, and communications with applicants, students, and faculty.

Qualifications

• High School required.
• Associate degree preferred.
• Minimum one-year office experience required.
• Two to three years of higher education experience preferred.
• Read, write and speak English.
• Good oral and written communication skills.
• Good interpersonal and organizational skills required.
• Computer literacy: Word, Access, Excel, PowerPoint, Outlook.
• Good attendance and punctuality; flexible with evening Open Houses.

Responsibilities

• Processes student applications, creates files in database, and responds to applicants' questions.
• Analyzes admissions data and creates reports.
• Coordinates, schedules, proctors and notifies applicants of online admissions test results.
• Assists with Open Houses.
• Maintains correspondence with applicants and students and records.
• Coordinates, distributes, and tracks health clearance packages and CPR certification; maintains records.
• Notifies students and faculty of health clearance status and CPR expiration dates.
• Tracks CPR certification and notifies about expiration dates.
• Processes transcripts requests.
• Assists with pinning and commencement ceremonies.
• Checks mail daily and routes to associates.
• Answers telephone and forwards calls.

Skills

English proficiency

Communication

Interpersonal skills

Organizational skills

Education

Associate degree preferred

2-3 years higher education experience preferred

Tools

Word

Access

Excel

PowerPoint

Outlook

Job description

To heal, to teach, to discover and to advance the health of the communities we serve.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please click here.

Overview

The Student Services Assistant provides administrative support to Student Services through processing applications for admissions, creating applicant files in the database, admissions testing, assisting with Open Houses, processing transcripts, tracking background checks and drug screening, correspondence with the Occupational Health Nurse regarding health clearance and student and faculty notifications, CPR expiration notifications, and assisting with pinning and commencement ceremonies.

Responsibilities

• Processes student applications, creates files in database, and responds to applicant's questions
• Analyzes admissions data and creates reports.
• Coordinates, schedules, proctors and notifies applicants of results of online admissions test
• Assists with Open Houses
• Responsible for correspondence with and record keeping of applicants and students
• Coordinates, distributes, and tracks submission of health clearance packages and CPR certification. Maintains current records
• Corresponds with Occupational Health Nurse regarding health clearance and notifies students and faculty of status
• Tracks CPR certification and notifies students and faculty of impending expiration dates
• Processes requests for transcripts
• Assists with pinning and commencement ceremonies
• Checks mail daily and distributes to appropriate associates
• Answers telephone and forwards calls to appropriate associate
• Tracks flu vaccinations of associates and students
• Performs other duties as assigned

Requirements

• High School Required
• AS Preferred
• Minimum one-year office experience required.
• Two to three years of higher education experience preferred.
• Read write and speak English.
• Good oral and written communication skills.
• Good interpersonal and organizational skills required.
• Computer literacy required/ Word/ Access, Excel/Power Point/Outlook.
• Good attendance and punctuality required and the ability to adapt to a multi-paced environment. Flexibility with work hours required due to evening student population and Open Houses.