Student Services Assistant

Lakeville Area Public Schools; Lakeville (MN); On-site; USD 29,260 - 34,977; Full time

Benefits offered by this job

Paid vacation, personal, and sick leave

12 paid holidays

Low-cost medical, dental, vision insurance plans

403(b) retirement investment

Employer paid life insurance

Long-term disability insurance

Job summary

Lakeville Area Public Schools is looking for a dedicated individual to support the Assistant Principal in managing the Student Services office. You will play a vital role in maintaining student records, responding to inquiries, and assisting with registration processes.

Ideal candidates should have a high school diploma, proficiency in Microsoft Office, and excellent organizational skills, with the ability to multitask in a dynamic environment. The position offers competitive pay and comprehensive benefits.

Qualifications

• High school degree or equivalent.
• PC computer knowledge.
• Ability to use Microsoft Office and be proficient with the following programs: excel, word, and power point.
• Ability to multitask in a fast-paced, noisy environment.

Responsibilities

• Provide support to Assistant Principal by managing student services office.
• Maintain student information system and assist with student registrations.
• Coordinate with superintendent's office on enrollment procedures.

Skills

PC computer knowledge

Microsoft Office proficiency

Excellent oral and written communication

Organizational skills

Ability to multitask

Education

High school degree or equivalent

Job description

POSITION SUMMARY

The purpose of this position is to provide support to Assistant Principal in all aspects of operating the Student Services offices. Position holder ensures that the Assistant Principal offices run smoothly by establishing a flow of accurate and timely information/materials to all stakeholders. Specific duties will vary between buildings depending on their individual needs.

The essential functions of this position include, but are not limited to, the following fundamental duties:

1. Cordially greets and assists all students, parents, staff and visitors in the building with daily requests for college information and application procedures, Post Secondary Education Option information, registration, scheduling, verification of enrollment letters, GPA verification.
2. Accurately establishes and maintains all student files in the school office which include requesting student records, establishing a cumulative file, giving records to the appropriate Assistant Principal, assessing needs of new families, providing family registration materials, and contacting the bus company.
3. Accurately maintains the student information system to include registering new students, removing transferred students, creating schedules and modifying student data.
4. Maintains a schedule of appointments for Assistant Principals and makes arrangements for meetings.
5. Properly maintain archives of all records for past graduates, non-graduates, withdrawn students and process daily requests for these records to past students, businesses and colleges.
6. Efficiently process reports /updates for mid-terms, grades, report cards. Update transcript information on current students and transfer students.
7. Maintain and distribute accurate student schedules, updating schedules when necessary.
8. Assist assistant principals with organization and paperwork involved with all testing.
9. Assist assistant principals with the organization, letters home to parents, permission slips and inputting of hours regarding online school and Goals students.
10. Assist with registration for the following school year by revising/updating the Program of Studies registration booklets for each grade, collecting registration forms.
11. Prepare materials for Parent and Student Campus portal.
12. Accurately process all end of the year reports.
13. Efficiently answers phone calls/emails by responding to requests for information or directing callers to appropriate personnel.
14. Accurately prepare suspension/expulsion papers and other confidential reports.
15. Coordinate with the superintendent’s office open enrollment and inter-district enrollment procedures.
16. Maintain an accurate inventory of office supplies, ordering when necessary.
17. Accurately process and mail transcripts, college applications and scholarship applications.
18. Other duties as assigned.

Position Requirements

1. High school degree or equivalent.
2. PC computer knowledge.
3. Ability to use Microsoft Office and be proficient with the following programs: excel, word, and power point.
4. Technical skills to be able to operate and troubleshoot all copy machines, fax machines, postage meter, etc.
5. Ability to multitask in a fast paced, noisy environment.
6. Excellent oral and written communication, proofreading and organizational skills.
7. Ability to learn the district’s student information system and electronic email.

Schedule

• 8 hours per day, 40 hours per week.
• 261 days per year (includes 12 paid holidays).
• Start/End Times: TBD.
• Start Date: TBD.

Pay Range/Classification

• $21.24 - $25.39 per hour depending on experience.
• Position classified as B-2-2 in LEAF contract.

Benefits

• Paid vacation, personal, and sick leave.
• 12 paid holidays each year.
• Employees are eligible for benefits on day one of employment.
• All employees working a 0.75 FTE or 30 hours per week or more are offered full‑time benefits including low‑cost medical, dental, vision, prescription drug, and legal insurance plans.
• Teachers are offered health & dental benefits at a 0.5 FTE or more.
• All staff working 20 to 29.99 hours per week are offered part‑time voluntary benefits including low‑cost vision and legal insurance.
• Health benefits include:
  • Added networks that give employees access to many medical services at ZERO COST.
  • Free virtual healthcare services that offer access to doctors and licensed therapists 24/7.
  • Free diabetes care and heart health prevention programs.
  • Provider choice with the largest PPO network available.
  • Wellness rewards program.
• Dental plans include orthodontic care for adults and children.
• 403(b) retirement investment account offerings to help you save for the future with employer matching offered under many collective bargaining agreements.
• Pension plan that provides income when you retire (for more information, visit PERA for non‑instructional positions and TRA for instructional/licensed positions).
• Staff over 30 hours per week offered employer paid life insurance to provide support for your family in the event of death. (offered to teachers at 0.5 FTE or more).
• Staff over 30 hours per week offered long‑term disability insurance that can provide income if you are unable to work due to illness or injury. (offered to teachers at 0.5 FTE or more).
• Tax‑free flex spending accounts for health, dental, orthodontic, vision, and dependent care.
• Resources that provide support and promote physical, emotional, social, and financial well‑being.

Employee Assistance Program (EAP) for work/life support

• Under our EAP employees and their families can receive no‑cost, confidential information help for a wide variety of needs and concerns: anxiety, childcare, eldercare, family conflict, parenting concerns, alcohol or drug addiction, stress management, and more.
• Virtual Fitness Services: easily accessible, effective and affordable way to reach your fitness goals anytime, anywhere for better health and well‑being.

Support to help you reach your career goals

• Training, classes, and professional development.
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website).

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities and supports workforce diversity.