Student Records Clerk

Serrato Corporation; McKinney (TX); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Paid Holidays

Paid Time Off

401(k) retirement plan with company

Tuition Reimbursement

Health care insurance

Employee Assistance Counseling Service

Job summary

Serrato Corporation in McKinney, TX is seeking an Administrative Support Specialist to process student records for its Job Corps program. You will ensure accuracy of forms, manage arrivals, coordinate transportation, and maintain documentation in CIS and ETA 640 profiles.

The role requires proficiency with Microsoft Office, data entry accuracy, and strong organization. You will work with counselors and the Records Manager to keep records current, handle arrivals/pay sheets, and support privacy

Qualifications

• Proficiency with advanced Microsoft Office applications including Word, PowerPoint, Outlook, and Excel.
• Computer literacy with basic functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures; ability to operate a variety of office machines.

Responsibilities

• Reviews all incoming information for student records to ensure accuracy and completeness of each form.
• Maintains accountability for input of students' records and credentials in CIS in compliance with the PRH.
• Prepare arrival pay sheets for students and assist in scheduling arrivals to meet contracted capacity.
• Coordinate transportation needs of students in compliance with DLMS 7 Travel Management.
• Assist in updating student profiles and preparing terminated folders.
• Ensure privacy and secure handling of student information under the Privacy Act.

Skills

Advanced Microsoft Office

Data entry

Record maintenance

Time management

Education

High School Diploma or equivalent

Associate's degree preferred

Tools

Adobe Acrobat

Job description

Primary Position Objective

Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps program while ensuring the maintenance of a uniform systems to account for and document the participation and achievement of program participants.

Brief Description of Duties

• Reviews all incoming information for student records to ensure accuracy and completeness of each form.
• Assists the Records Manager in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP).
• Collaborates with counselors in returning UA students back to Center. Ensures prompt documentation of UA retrieval efforts in CIS and student personnel files.
• Maintains accountability for the input of students' records and credentials in CIS in compliance with the PRH.
• Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps.
• Assists in the development of daily morning reports are made available to all department in a timely manner.
• Coordinates commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series - DLMS 7 - Travel Management.
• Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH. Records shall include a signed receipt for all clothing allowances issued to the student.
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
• Prepares arrival pay sheets for students.
• Reviews student folders to ensure they contain necessary paperwork.
• Helps update student profiles (ETA 640).
• Prepares terminated folders.
• Files Student information into permanent folder.
• Works with counselors and Student Personnel Officer on arranging student transportation.
• Assures that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information.
• Ensure accuracy, completeness, and timeliness of all student records documents
• Perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Proficiency with advanced Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures. Skill in operation of variety of office machines
• Ability to effectively complete routine paperwork in a timely manner.
• High level of organizational and accurate record maintenance skills.

Experience

Minimum of six months experience in administrative support, data entry, records management, or related experience.

Education

High School Diploma or equivalent. Associate's degree preferred.

Certificates/Licenses/Registration

• Valid State Driver's License

Benefits Offered

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

Disclaimers

Serrato Corporation is an Equal Opportunity Employer

Serrato Corporation conducts background checks and drug screens.