Student Programs & HR Admin Specialist

Argonne National Laboratory; Lemont (IL); On-site; USD 29,000 - 45,000; Full time

Job summary

Argonne National Laboratory in Lemont, IL, seeks a Student Program Assistant to support recruitment, onboarding, and offboarding for student appointments. You will prepare documents, track status, and enter data into Workday and other systems, while coordinating with HR, hiring managers, students, and stakeholders.

A bachelor's degree or equivalent experience is required, with strong organizational skills and the ability to meet deadlines.

Qualifications

• Bachelor's degree or 2+ years admin support experience.
• Strong accuracy, organization, and deadline management.
• Proficiency with Microsoft Office and data entry.

Responsibilities

• Coordinate administrative activities for student recruitment, onboarding, appointment extensions and changes, and offboarding.
• Prepare, review, route, and maintain student appointment documents, templates, forms, and compliance materials; identify missing or incomplete information and resolve or escalate as appropriate.
• Track student appointments, deadlines, required documentation, and onboarding/offboarding status using established systems, spreadsheets, and procedures.
• Coordinate routine onboarding and offboarding activities, including new-hire communications, gate pass requests, termination notifications, and related process steps.
• Enter and update student-related information in Workday and other business systems.
• Process routine foreign national assignment requests in accordance with established procedures.
• Maintain master spreadsheets, electronic files, and records to support accurate student program administration and reporting.
• Gather and compile routine information from multiple sources to support student program tracking and assigned administrative requests.
• Provide information and guidance to students, hiring managers, and internal stakeholders on established student program procedures and administrative requirements.
• Support HR-related projects and other administrative requests as assigned by the HR Team Lead.

Skills

Administrative support

Time management

Communication skills

Teamwork

Attention to detail

Education

Bachelor's degree

High school diploma

Tools

Microsoft Office Suite

Adobe Acrobat

Workday

Excel

Job description

Argonne National Laboratory in Lemont, IL, seeks a Student Program Assistant to support recruitment, onboarding, and offboarding for student appointments. You will prepare documents, track status, and enter data into Workday and other systems, while coordinating with HR, hiring managers, students, and stakeholders.

A bachelor's degree or equivalent experience is required, with strong organizational skills and the ability to meet deadlines.