Student Intern

United States Courts; Buffalo (NY); On-site; USD 31,000 - 41,000; Full time

Job summary

The New York Western Probation and Pretrial Services office in Buffalo seeks a Student Intern to provide general administrative and operational support to probation officers and staff. The appointment is temporary, contingent on funding, and not to exceed one year.

Key duties include greet visitors, route calls, basic office tasks, run reports (FTA, drug testing, criminal history), data entry in PACTS, verify invoices, and assist with sex offender and location monitoring programs.

Qualifications

• Requires high school diploma or equivalent.
• Proficiency in Microsoft Office.
• Enrolled in college with focus in Criminal Justice, Social Work, Psychology, Business, or related field.

Responsibilities

• Greet visitors/clients and direct to the appropriate person.
• Answer phones and manage front desk procedures (mail, deliveries).
• Perform admin duties: scanning, shredding, copying, filing, data entry in PACTS, etc.
• Run reports (FTA, drug testing, criminal history) and assist with collateral investigations.
• Enter and maintain data in the case tracking system (PACTS) and manage documents.

Skills

Microsoft Office proficiency

Education

High School Diploma or equivalent

College degree in Criminal Justice / related field

Currently enrolled in college in Criminal Justice / related field

Tools

PACTS database

Job description

Court Name/Organization New York Western Probation and Pretrial Services

Overview of the Position The U.S. Probation & Pretrial Services Office for the Western District of New York encompasses 17 counties and consists of two offices. There are four district court judges, five senior judges, and seven magistrate judges. The probation office is headquartered in Buffalo and has one division office in Rochester. The vacant position is available in the Buffalo office. This position is temporary (contingent upon funding and needs of the office) and is not to exceed one year and one day, at such time, the ongoing need for this position will be assessed and possibly extended.The Student Intern provides general, administrative, and operational support to probation officers and officer assistants.

• Perform receptionist duties by greeting visitors/clients in person or on the telephone and directing them to the appropriate individual
• Assist with answering the phone lines and responsible for front desk procedures (i.e. mail, deliveries, etc.)
• Perform administrative duties such as scanning, shredding, copying, filing, conducting database searches, chronological entries, etc.
• Run reports such as Failure to Appear (FTA), monthly specimen testing, criminal history reports (i.e. ACIC/NCIC, and AO Court Connect)
• Perform collateral investigations, including researching, retrieving, and verifying demographic information, and completing correspondence in specified format
• Retrieve and verify criminal history information for pretrial and presentence investigations
• Enter and maintain accurate data in the automated case tracking system (PACTS), including scanning of confidential case files and uploading files to the related case
• Review and validate treatment services invoices for services rendered. Ensure accuracy when processing invoices. Distribute invoices to the appropriate party within set timelines.
• Accept goods and services procured by the court unit and sign appropriate documentation as verification
• Conduct and observe urine specimen process with offenders/defendants of the same gender
• Assist officers with low intensity caseload by verifying compliance, completing case review, and administering travel passes, as needed
• Assist with the location monitoring and sex offender programs
• Perform other duties as assigned

Qualifications

Minimum Qualification Requirements: Applicants must possess a high school diploma or equivalent to qualify for Classification Level 21. Progressively responsible clerical, office or other work experience related to the duties of this position are preferred.

Completive Factors:

• College degree in Criminal Justice, Social Work, Psychology, Business, or related field
• Currently enrolled in a college/university with an area of focus in Criminal Justice, Social Work, Psychology, Business, or related field
• Proficiency in Microsoft Office

Background Investigation:This position is classified as a sensitive position which requires the final candidate to undergo a mandatory local background investigation, FBI fingerprint check and subsequent favorable suitability determination as a condition of employment.

Employee Benefits

Employees of the U.S. District Court serve under "Expected Appointment" and are considered "At-Will" employees. Federal Government Civil Service classifications or regulations do not apply. Judicial employees are entitled to the same benefits as other Federal Government employees such as:

• Paid annual and sick leave
• 11 paid federal holidays
• Participation in the Federal Employees Retirement System with investment opportunities through the Thrift Savings Plan
• Health benefits under the Federal Employees' Health Benefits Program (FEHB) - prorated
• Life insurance benefits under the Federal Employees' Group Life Insurance Program (FEGLI)
• Participation in Pre-Tax Flexible Spending Accounts
• Dental and Vision insurance options under the Federal Employees' Vision and Dental Insurance Program (FEDVIP)

Applicants must be U.S. citizens. This position is subject to mandatory Electronic Funds Transfer participation for payment of net pay. Due to the volume of applications received, the U.S. Probation Office will contact only the most qualified applicants who will be invited for interview. Only qualified applicants will be considered for this position. The U.S. Probation Office has the right to modify the conditions of this job announcement, withdraw the announcement or fill the position at any time before the closing date, any of which may occur without prior notice.

The federal Judiciary is an Equal Employment Opportunity employer.