Student: Institutional Advancement Office Assistant, 2026-27

Augsburg University; Minneapolis (MN); On-site; USD 19,000 - 27,000; Part time

Job summary

Augsburg University is seeking a part-time Institutional Advancement Office Assistant for the 2026-27 year. This student role supports the Advancement Services team with data entry, front desk coverage, and records management, helping donors and students alike.

The ideal candidate is highly organized, detail oriented, and comfortable with Google Workspace and Microsoft Office. The job emphasizes confidentiality, strong communication, and reliable task follow-through.

Qualifications

• Must be enrolled at Augsburg University.
• Must have work-study as part of financial aid.
• Proficient with Google Workspace and Microsoft Office.
• Detail-oriented with strong organization.
• Excellent written and verbal communication.
• Ability to maintain confidentiality.
• Experience with data entry and filing.
• Comfortable handling multiple tasks.

Responsibilities

• Answer emails and phone calls; data entry and general office tasks.
• Cover front desk when needed.
• Update and maintain donor database with accuracy.
• File and organize electronic and paper records.
• Scan documents to cloud storage.
• Prepare donor receipt letters and mailings.
• Support special projects as assigned.
• Sort mail and manage office supplies.

Skills

Google platform

Microsoft Excel

Microsoft Word

PowerPoint

Attention to detail

Communication skills

Confidentiality

Customer service

Teamwork

Follow-through

Education

Enrollment at Augsburg University

Tools

Google Drive

Google Sheets

Google Docs

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Student: Institutional Advancement Office Assistant, 2026-27

• Part-time
• Job Classification: Student employee
• FLSA Status: Non-Exempt (hourly)
• Department: Advancement Services
• Type of employment: Student

Augsburg Universityis committed to helping ourstudentexplore their vocation. As aUniversity with a calling, we welcome the unique gifts that each of our employees brings to our collective work, and we are committed to supporting our studentsas they seek to match those gifts with the needs of theUniversity and our larger community.

Student employment with Augsburg is more than a job - it is an opportunity for Augsburg students to gain meaningful workexperience in a supportive setting that promotes professional growth, personal accountability, teamwork and collaboration and quality work that lives up to our mission ofeducatingstudents to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders.

• Checking emails, answering phone calls, data entry, general office work, etc.
• Covering the front desk while our administrative assistant is away from the desk.
• Updating our database, including but not limited to, address updates, researching and adding birth dates and death dates, adding education information.
• Maintaining our database like making entries uniform, researching and adding information.
• Assist with office tasks like soring the mail, organizing the office and putting files and office supplies where they go.
• Assist with filing both electronic and paper files
• Assist with scanning documents to the cloud for long term storage.
• Assist with making receipt letters for our donors, then stuffing them into envelopes and mailing them.
• Special Projects As Assigned

Approximately 60% of the work will be done on a desk on a computer or stuffing envelopes.
Approximately 20% of the work will be moving around, carrying or organizing items under 20 lbs.
Approximately 20% will be standing.

Compensation and Benefits

• Rate of Pay: $16.45/hour
• Minnesota Sick and Safe Time
• Minnesota Paid Family and Medical Leave
• Not eligible for health insurance benefits

An ideal candidate will be

• Be passionate about philanthropy
• Be very detail oriented and highly organized
• Be able to follow through on tasks.
• Strong communicator, both written and verbal, able to relate well to a wide variety of people in multiple settings
• Detail oriented and highly organized
• Maintain confidentiality with sensitive information
• High customer service orientation
• Skilled in the use of Google platform, Microsoft Excel, Word, PowerPoint
• Must be comfortable working in Google Drive, Sheets and Docs
• Be able to ask for help when needed

Requirements

• Must be enrolled at Augsburg University
• Must have work-study as part of financial aid award. Please see your financial aid award letter, or contact student financial services if you have questions:[emailprotected]

All student applicants must attach the following for consideration:

• Resume

Augsburg University is an Equal Opportunity employer. We are committed to providing equal employment opportunity to all applicants and employees regardless of their race, creed, color, religion, gender, age, national origin, disability, military service, protected veteran status, genetic information, sexual orientation, gender identity, transgender status, or any other characteristic protected by federal, state, or local law.
If you need a reasonable accommodation to complete our application process, please contact the Human Resources department by phone at 612.330.1058 or email at [emailprotected] . Human Resources is located at 20 Memorial Hall.