Student Information Systems Coordinator

Cristo Rey Jesuit High School; Milwaukee (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Cristo Rey Jesuit High School Milwaukee seeks a Student Information Coordinator to ensure the reliability and integrity of student data across academic, admissions, and advancement departments. You will oversee PowerSchool, data reporting, and user training to support data-informed decisions for student success.

The role emphasizes collaboration with leadership, a strong focus on FERPA compliance, and the integration of data, technology, and people to improve school operations and outcomes for

Qualifications

• Bachelor's degree preferred in Education, Information Systems, Data Management, or related field.
• Minimum 3 years experience with student information systems or school data management.
• Excellent written and oral communication; alignment with Cristo Rey Jesuit mission.
• Knowledge of FERPA and data security best practices.

Responsibilities

• Serve as the SIS expert, primary PowerSchool administrator, and data governance lead.
• Train staff on data entry, security, reporting, and printing across departments.
• Manage year setup, SIS rollover, calendars, and scheduling in PowerSchool.
• Coordinate data exchange between PowerSchool, WISEdata, and other platforms.
• Produce timely, accurate data reports for school leadership.
• Maintain and secure student records, transcripts, and NCAA eligibility data.
• Develop and maintain an SIS disaster recovery plan.

Skills

Data analysis

Staff training

Data quality

Communication

Education

Bachelor's degree in Education, Information Systems, or Data Management

Tools

PowerSchool

WISEdata

PowerScheduler

Schoology

Hapara

Job description

Are you a data-driven problem solver who thrives on accuracy, technology, and helping others succeed? Cristo Rey Jesuit High School is looking for someone to bring their expertise to a mission-driven Jesuit community where accurate and meaningful student data supports informed decision-making, strengthens school operations, and helps our students and families thrive. In this role, you will help ensure the accuracy and integrity of our student information systems, support and empower colleagues in using those systems effectively, and turn student data into information that can be used to make better decisions. This position plays an important role in connecting technology, data, and people to support the academic success of our students and advance our mission of forming young people for lives of faith, purpose, and service.

The Student Information Coordinator ensures the reliability, integrity, and effective use of student data systems across the school community-including academic, admissions, and advancement departments. The manager leads system upgrades, data reporting, and user training, with a primary focus on PowerSchool and related software platforms, and serves as a key resource to school leadership on data-informed decision-making.

Key Responsibilities

• Manage PowerSchool: setup, development, integration, and user support.
• Maintain SIS environments, manage user accounts and security settings, and recommend improvements based on best practices.
• Manage school year setup and annual SIS rollover, including calendar configuration.
• Facilitate data exchange between PowerSchool, WISEdata, and other platforms.
• Provide training and support to staff in the use of data systems.
• Develop and maintain an SIS disaster recovery plan.
• Prepare timely and accurate data reports for school leadership.
• Manage student enrollment, records, and transcript processes, including NCAA eligibility reporting.

Essential Functions

Student Information System (SIS) Management

• Serve as the school's primary point of contact for SIS operations and data management, reporting directly to the Principal.
• Train and support school staff on data systems related to data entry, security, reporting, and printing.
• Import/export data between PowerSchool, WISEdata, and third-party systems.
• Act as liaison with PowerSchool regarding updates, data requirements, and deadlines.
• Keep leadership informed of SIS-related issues and state reporting requirements.
• Manage schedule creation and maintenance throughout the school year, including student scheduling, course changes, and section balancing in PowerSchool.
• Support the annual master schedule build in PowerScheduler, including constraint-solving for course and section alignment across grade levels.
• Manage PowerSchool user permission levels (e.g., Data Export Manager access) for staff who require reporting or data export capabilities.
• Ensure FERPA compliance in all data handling, access permissions, and record-sharing decisions.

Software Maintenance

• Maintain software utilized by the school, including Schoology, TalkingPoints, PowerSchool Behavior Support, Hapara, and other platforms as assigned.
• Serve as the school's primary point of contact for setup, configuration, and troubleshooting of these platforms.
• Coordinate account provisioning, updates, and data integration between these platforms and PowerSchool.

Enrollment, Records & Transcripts

• Process new student enrollments and withdrawals in PowerSchool, including the transfer of cumulative records to and from other schools.
• Maintain and archive student cumulative records in compliance with FERPA and Archdiocesan/state retention requirements.
• Manage production and secure distribution of official and unofficial student transcripts
• Serve as the school's NCAA Eligibility Center contact, maintaining the approved core-course list and uploading transcripts for student-athletes.

Attendance & Assessment Data

• Monitor the accuracy data reported to the state to produce the annual school report card; troubleshoot and correct discrepancies.
• Oversee report card and progress report generation each grading period.
• Maintain records of standardized and state assessment scores (e.g., SAT, AP, ACT, WISEdata-reported assessments) in PowerSchool.

Data Management & Reporting

• Support the collection, organization, and analysis of disaggregated data for internal and external stakeholders (e.g., CRN, Archdiocese, state, and federal agencies).
• Execute special data projects as assigned.
• Troubleshoot data-related issues for staff and external partners.
• Attend relevant training sessions or conferences as needed.
• Prepare documentation, procedures, reports, and other materials as required.

Other Duties

• Stay informed on current trends and updates in student data systems and SIS platforms.
• Perform other duties as assigned.

Qualifications And Requirements

• Bachelor's Degree in Education, Information Systems, Data Management, or a related field preferred
• Minimum 3 years experience with student information systems or school data management
• Personal knowledge and alignment with Cristo Rey Jesuit High School's Catholic and Jesuit mission
• Excellent written and oral communication skills
• Knowledge of Microsoft Office and database management
• Knowledge of Google Management System for a 1:1 student environment
• The ability to work independently and with a team.
• Demonstrated ability to take initiative to improve projects and tasks.
• Able to analyze data, draw conclusions, make recommendations and develop action plans.
• Ability to work in a fast-paced, results oriented environment.
• Sensitivity to the ethnic, racial and religious backgrounds of the student body.
• Physical Requirements - Exerting twenty (20) to fifty (50) pounds of force occasionally, or ten (10) to fifteen (15) pounds of force frequently to move objects. Ability to lift 20 pounds.

About Cristo Rey Jesuit High School

Cristo Rey Jesuit (CRJ) Milwaukee is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program to prepare graduates for success in college, work, and life.

Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.