Student Human Resource Assistant-WS, LBJ

University of Texas at Austin; United States; On-site; USD 11,021,000 - 11,902,000; Part time

Job summary

University of Texas at Austin LBJ School of Public Affairs is seeking a Student HR Assistant-WS to support general HR tasks and gain hands-on experience in administrative HR processes. This on-campus role is non-exempt and requires Work-Study eligibility with a 10‑hour weekly schedule.

The position offers $16 per hour and runs from Sep 14, 2026, through Dec 31, 2026, on UT Main Campus. You will assist with scanning files, escorting candidates, data entry, events, and other duties as assigned.

Qualifications

• Be awarded Federal Work-Study on the Work-Study Verification (WSV).
• Enrolled as an undergraduate student and eligible for Work-Study funds.
• Maintain confidentiality and professionalism when handling sensitive information.
• Strong organizational skills and attention to detail.
• Ability to work independently, meet deadlines, and manage multiple priorities.

Responsibilities

• Scanning paper files and organizing into UT Box.
• Escort faculty candidates around the building and assist with catering during candidate visits.
• Data entry and updating spreadsheets each semester, software updates.
• Assist with employee engagement events.
• General administrative tasks and additional duties as assigned.

Skills

Federal Work-Study eligibility

Strong organizational skills

Attention to detail

Independent work

Deadline management

Multi-tasking

Confidentiality

Education

Enrollment in undergraduate program with Work-Study eligibility

Tools

Smartsheet

Job description

Job Posting Title: Student Human Resource Assistant-WS, LBJ

Hiring Department: Lyndon B Johnson School of Public Affairs

Position Open To: All Applicants

Weekly Scheduled Hours: 10

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Sep 14, 2026

Position Duration: Expected to Continue Until Dec 31, 2026

Location: UT MAIN CAMPUS

Job Details

About The LBJ School of Public Affairs

The Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation’s premier public policy schools. As Texas’ top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond.

Theschoolis committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern.

Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance.

Purpose

The LBJ School HR team is seeking a motivated and detail-oriented undergraduate work-study student to help with general HR tasks. This position offers a unique opportunity to gain hands‑on experience in administrative HR processes.

Responsibilities

• Scanning paper files and organizing into UT Box
• Help escorting faculty candidates around the building and receiving/distributing catering during candidate visits
• Data entry (updating spreadsheets with course info each semester, software updates)
• Event help with employee engagement events
• General administrative tasks
• Additional duties as assigned

Required Qualifications

• Be awarded Federal Work-Study on the Work-Study Verification (WSV)
• Must be in good academic standing and enrolled in appropriate credit hours as required by the student’s academic or non‑academic title. Additional rules may apply in cases where stricter enrollment is required for Work-Study funds.
• Maintain confidentiality and professionalism in handling sensitive information.
• Strong organizational skills and attention to detail.
• Ability to work independently, meet deadlines, and manage multiple priorities.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with Smartsheet is a plus
• Professional demeanor and attire
• Punctual and dependable

Pay Rate

$16 per hour

Working Conditions

• Typical office environment.
• Repetitive use of keyboard

Employment Eligibility

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.