Student Assistant - Event Services

University of West Georgia; Carrollton (GA); On-site; USD 16,531 - 20,664; Part time

Job summary

The University of West Georgia is seeking a Student Assistant for Event Services to aid in the planning and execution of significant university events. This role contributes to events celebrating the spirit of UWG and requires strong organizational skills, leadership abilities, and a commitment to teamwork.

Enrolled students with event planning interests and the ability to work flexible hours are encouraged to apply. Responsibilities include supervising volunteers, conducting research, and ensuring effective event logistics.

Qualifications

• Must be enrolled in at least 6 credit hours at UWG.
• Minimum GPA of 2.0 or higher is required.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Assist with planning and execution of major university events.
• Lead and supervise volunteers during events.
• Collect and present event data and feedback for improvement.

Skills

Event planning

Organizational skills

Communication skills

Microsoft Office Suite

Education

Currently enrolled as a student

Tools

Canva

Job description

Job Title: Student Assistant - Event Services

Location: UWG Recruiting Location

Type: Temporary (Part‑Time)

Job ID: 295125

Job Summary

The Student Assistant for Event Services supports the planning, coordination, and execution of large‑scale university events that celebrate the spirit and traditions of the University of West Georgia. This role contributes to high‑profile events such as Winter West Wonderland, Commencement Ceremonies, and other Presidential and University Advancement events, often serving 4,000+ guests.

The position provides hands‑on experience in event management, leadership, marketing and professional communication within a fast‑paced, high‑visibility environment. The Student Assistant works closely with the Director of Event Services and campus partners to ensure seamless event execution and meaningful guest experiences.

Responsibilities

• Assist with planning, logistics, and execution of major university events.
• Provide on‑site support during event set‑up, live operations, and breakdown.
• Lead and supervise volunteers and student workers during events.
• Support the Director of Event Services in coordinating presidential and advancement division programs.
• Conduct research and benchmarking to identify best practices and innovative event strategies.
• Collect, analyze, and present event data and feedback for continuous improvement.
• Develop event recaps, visual reports, and presentations summarizing outcomes and recommendations.
• Assist in collaboration with campus departments, vendors, and community partners.
• Maintain organized event documentation, schedules, and communication logs.
• Assist with marketing and outreach efforts related to campus and community engagement events.

Required Qualifications

• Currently enrolled as a student at the University of West Georgia in a minimum of 6 credit hours.
• Minimum GPA of 2.0 or higher.
• Valid driver’s license.
• Demonstrated interest in event planning, hospitality management, marketing, communications, public relations, or a related field.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with diverse populations and lead peers in a professional manner.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work flexible hours, including evenings, weekends, and holidays as required by event schedules.
• Ability to perform effectively in fast‑paced, high‑profile environments.

Preferred Qualifications

• Previous experience in event planning, hospitality, customer service, or related campus involvement.
• Experience supervising or coordinating volunteers or peer teams.
• Familiarity with Canva or similar design and presentation tools.
• Experience conducting research, analyzing data, and preparing reports or presentations.
• Active involvement in student organizations or demonstrated leadership experience.

Physical Requirements / Working Conditions

• Ability to stand and move for extended periods during event setup and execution.
• Ability to lift and carry light to moderate materials, including event supplies and signage.
• Work performed in both indoor and outdoor environments.
• Flexible scheduling required, extended hours during major event weeks.

Required Documents to Attach

• Resume
• Cover Letter

Knowledge, Skills, & Abilities

• Some working knowledge of event planning principles and logistical coordination.
• Project management and time management skills.
• Ability to exercise initiative, sound judgment, and creative problem‑solving.
• Strong attention to detail and organizational accuracy.
• Professional interpersonal skills and ability to represent the University in a positive manner.
• Ability to collaborate effectively with internal and external stakeholders.

Equal Employment Opportunity

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).