Student Assistant - Central Records - Central Office, Lansing

State of Michigan; Lansing (MI); On-site; USD 17,000 - 22,000; Part time

Job summary

Michigan Department of Corrections is seeking Student Assistants to support Records Maintenance, file management, and related back-up duties. The role includes maintaining prisoner records, adding new files, sorting and filing large volumes, tracking movement, and assisting others in locating files throughout the building.

Additionally, the position may serve as a back-up for Record Storage, Records Discharges, and the Mail Room when necessary.

Qualifications

• Filing and record-keeping experience helpful but not required.
• Ability to follow written and oral instructions and work in a team.
• Basic knowledge of office equipment and computer use.

Responsibilities

• Maintain active Central Office prisoner records and add new commitment files.
• Sort and file large volumes of file material and track file movement.
• Assist users in locating files and retrieve/distribute requested prisoner files.
• Back-up for Record Storage, Records Discharges, and the Mail Room as needed.

Skills

Filing knowledge

Follow instructions

Terminology knowledge

Office equipment knowledge

Computer literacy

Oral and written instructions

Communication

Public relations

Education

High school or equivalent enrollment

Job description

Job Description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer. MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer.

THERE ARE TWO POSITIONS AVAILABLE*.

This position assists Records Maintenance staff with the duties to accurately and efficiently maintain active Central Office prisoner records; adding new commitment files to the file tracking system; sort and file large volumes of file material; track file movement; assist other users in locating files when necessary; retrieve and distribute requested prisoner files for users throughout the building. This position also functions as back-up for Record Storage, Records Discharges, and the Mail Room when necessary.

Please note: Student Assistant positions are considered permanent non-career positions until college graduation. Student Assistant positions are eligible to work up to 129-hours per month (including the summer months, even if you are not enrolled in classes). These positions will accommodate college class schedules.

The student must provide current evidence of enrollment or acceptance to an educational institution as well as three (3) signed letters of recommendation. This information MUST be included as attachments on your application.

View job specification here.

View position description here.

Required Education And Experience

Education

Current enrollment in high school, vocational or technical school, or post-secondary educational institution.

Experience

No specific type or amount is required.

Additional Requirements And Information

• Knowledge of terminal digit and straight numeric filing helpful but not essential.
• Ability to follow instructions, work as part of a team, communicate well with others, follow chain of command and be flexible when priorities and procedures change as the needs of the Department change.
• Some knowledge of terminology and subject matter in the area of work to be performed.
• Some knowledge of office equipment or materials used in the work.
• Ability to use a computer.
• Ability to follow oral and written instructions.
• Ability to learn the work of the agency.
• Ability to communicate effectively with others.
• Ability to maintain favorable public relations.
• Please attach a cover letter and resume'. Failure to do so may result in you being screened out of the interview process.

All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered. Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date. More information regarding what constitutes an official transcript can be found here . (un-official or web-based transcripts will not be accepted)

If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

Important

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.