Student Assistant - Business Operations (Open to Work Study and Non-Work Study)

University of Texas at Austin; United States; Remote; USD 17,000 - 19,000; Part time

Job summary

University of Texas at Austin is seeking a Student Assistant in Business Operations (OnRamps). This open-to-work-study position is for UT Austin undergraduates, requires 15 hours per week, and is remote in the Austin area. The role runs August 16 to December 31, 2026.

Responsibilities include assisting Accounting, Purchasing, HR data entry and reporting, customer service, and other duties as assigned under supervision. Pay ranges from $12.00 to $14.50 per hour depending on status.

Qualifications

• Current UT student with ability to work two hours or more per shift.
• Proficiency with Microsoft Office and basic software applications.
• High level accuracy and attention to detail; quick learner.

Responsibilities

• Supports invoicing and payments processing in DEFINE (VP1s, VP2s, VPEs, VP5s).
• Processes affiliate assignments and one-time payments in Workday.
• Assists procurement with purchase orders and travel authorizations.
• Provides excellent customer service and supports multiple teams.

Skills

Microsoft Office

Education

Current UT student

Tools

DEFINE

Workday

Smartsheet

PointPlus

Job description

Student Assistant - Business Operations (Open to Work Study and Non-Work Study)

Hiring Department: OnRamps

Position Open To: All Applicants

Weekly Scheduled Hours: 15

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue Until Dec 31, 2026

Location: AUSTIN, TX

Position effective August 16-December 31, 2026

One position open to The University of Texas at Austin Undergraduate students only.

Work-Study Job Information

• Amada Estrada - Supervisor
• Up to 15 hours weekly. Schedule to be determined with supervisor.
• Remote in Austin area.
• New OnRamps student employee pay is $12.00 hourly. Returning OnRamps student employee pay is $13.00 hourly. Returning 2 years or more OnRamps student employee pay is $14.00 hourly. Professional development completion + returning 2 years or more OnRamps student employee pay is $14.50.

Position effective August 16-December 31, 2026

One position open to The University of Texas at Austin Undergraduate students only.

General Notes

OnRamps prepares students and teachers for success in the classroom and beyond. We build partnerships across K12 and higher education to raise the bar on dynamic experiences that advance student success while lowering barriers to access and opportunity.

Purpose

The BOPS (Business Operations) team supports the Governmental Affairs and Initiatives department by providing a variety of services, including Accounting, Purchasing, HR, and more. Student Assistants assist the Business Operations team on projects including but not limited to, Accounting, Purchasing, and HR data entry and reporting, customer service, and other duties as assigned.

Responsibilities

• Supports the Invoicing/Payments specialist by creating payment vouchers in DEFINE, such as VP1s, VP2s, VPEs, and VP5s
• Processes affiliate assignments and one-time payments in Workday to assist the Human Resource Coordinator
• Assists the Senior Procurement & Contracts specialist with creation and processing purchase orders and travel authorizations
• Provides excellent customer service
• Other duties and projects as assigned to assist the Enrollment & Operations teams

Required Qualifications

• Current UT student
• Familiarity with Microsoft Office
• At least one professional or academic reference
• Organized and highly flexible
• High level accuracy and attention to detail
• Able and willing to learn new software systems quickly
• Available for shifts of at least two hours between 7:30 am - 4 pm, Monday - Friday

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in administrative support within UT
• Experience with DEFINE, Workday, Smartsheet, and/or PointPlus

Salary

$12.00 - $14.50 hourly

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Remote work environment
• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and a campus security authority. If this position is identified a campus security authority you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.