Student Affairs Administrator

University of Chicago; Chicago (IL); Hybrid; USD 65,000 - 76,000; Full time

Job summary

University of Chicago's PSD Data Science: Student Affairs Administration unit seeks an organized administrative professional to provide staff support to graduate students and coordinate course scheduling, student records, and the quarterly registration process.

The role collaborates with the PSD Dean of Students, College Dean of Students offices, and other offices to streamline operations, support admissions, and manage reimbursements and annual program activities. Hybrid schedule eligible.

Qualifications

• College or university degree in a related field.
• Minimum 2–5 years of work experience in a related discipline.

Responsibilities

• Provides staff support for graduate students and works with the CDS chair, Director of MSDS, and other key leaders.
• Manages course scheduling; manages student academic records and the quarterly registration process for PhD and MSDS students through AIS.
• Develops relationships with internal and external constituents to create synergies across departments.
• Attends the monthly Student Affairs Administrator meetings and Convocation each spring.
• Provides administrative support for CDS admissions and graduate programming.

Skills

Communication skills

Attention to detail

Organizational skills

Problem solving

Independent work

Education

Bachelor's degree in a related field

Tools

Microsoft Office Suite

Job description

Department
PSD Data Science: Student Affairs Administration

Responsibilities

• Provides staff support for graduate students, working closely with the CDS chair, Director of MSDS, and other key leaders.
• Manages course scheduling; manages student academic records and the quarterly registration process for PhD and MSDS students through the University’s Academic Information System.
• Develops positive and active working relationships with internal and external constituents including the PSD Dean of Students, College Dean of Students offices, Registrar, UChicagoGRAD, Career Advancement, Student Health and Counseling Services, Office of International Affairs, and others to create synergies across departments.
• Attends the monthly Student Affairs Administrator meetings to stay abreast of policy changes, and attends Convocation each spring.
• Works with PSD DOS office on accommodations implementation for students with SDS accommodations.
• Manages the quarterly student pay process on behalf of the department, coordinates with local business center and PSD Dean of Students Office to submit accurate position and account information for PhD and MSDS students.
• Issues assignment letters to students for union positions.
• Tracks teaching by confirming course information for students in Primary Teaching Assistantship roles.
• Submits quarterly tuition and fee aid for PhD and MSDS students, noting appropriate accounts based on position type.
• Supports the CDS admissions process, including graduate student application management and reporting through the Slate system, and campus visits for invited students.
• Provides administrative support for graduate programming including orientation, candidacy examinations, student awards assemblies, student organizations, and student tracking.
• Receives, reviews, and verifies prior educational institution information for incoming students.
• Responsible for annual CDS entries in the College Catalog and Graduate Announcements.
• Responds to DOS team inquiries about graduation: transcript review, admission to candidacy, final exam forms, completion of degree requirements, expected graduation date.
• Completes graduation approvals in AIS (student registration system).
• Provides administrative support for CDS educational and outreach programs.
• Manages dissertation defenses and supports committee organization of annual recruitment drive and orientation.
• Supports communications, planning and scheduling of orientation activities for matriculating PhD and MSDS students and maintains the CDS website.
• Manages and assists with administrative activities, including processing reimbursements, maintaining operational metrics, and managing external benchmarking and certification submissions.
• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
• Recommends process improvements for programs that relate to critical student‑life improvement, including emergency management, accommodations for students with disabilities, and administration of health care services and programs for students.
• Performs other related work as needed.

Education and Experience

• College or university degree in a related field.
• Minimum 2–5 years of work experience in a related discipline.

Technical Skills and Knowledge

• Strong and broad computer skills, including word processing, database, spreadsheet, e‑mail, and web, and a strong knowledge of Microsoft Office Suite.

Preferred Competencies

• Excellent written and oral communication skills to cultivate positive working relationships with students, staff, and faculty.
• Strong attention to detail and ability to follow guidelines, policies and protocols.
• Excellent interpersonal skills, including judgment, discretion, ethical decision‑making, conflict resolution, and confidentiality.
• Ability to work independently, take direction, and achieve consensus.
• Excellent organizational skills and problem‑solving ability.
• Familiarity with the University environment.

Working Conditions

• Occasional evening and weekend work.
• Hybrid work schedule is eligible.

Benefits

Benefits Eligible: Yes. The University offers a wide range of benefits programs and resources, including health, retirement, and paid time off. Information about benefits can be found in the Benefits Guidebook.

Pay and Employment Status

Pay Range: $65,000.00 – $76,000.00. Pay type: Salary. FLSA Status: Exempt.

EEO Statement

The University of Chicago is an equal‑opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, gender expression, national or ethnic origin, ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.