Student Administration Assistant Senior (Hybrid)

University Of Michigan; Flint (MI); Hybrid; USD 25,000 - 31,000; Full time

Job summary

The University of Michigan-Flint invites applications for an Administrative Support Specialist in the Occupational Therapy program. This full-time role provides essential support to the AFWC, ACC, and Program Director, with a split focus on admissions and fieldwork coordination.

You will handle transcripts, interview coordination, and applicant communications; maintain OTCAS records; assist with capstone placements, site agreements, and program reporting.

Qualifications

• High School diploma or equivalent.
• Four or more years of administrative support experience.
• Experience with programs such as Microsoft Office, Google Suite, Zoom.

Responsibilities

• Support Admissions workflow by reviewing materials and coordinating interviews.
• Maintain OTCAS records and communicate with applicants and students.
• Provide administrative support for capstone, fieldwork, and program coordination.
• Assist with sites, agreements, and reporting; share information across stakeholders.

Skills

Administrative support

Communication

Education

High School diploma

Tools

Microsoft Office

Google Suite

Zoom

Job description

Extended Site Maintenance

We are performing updates and maintenance to improve the applicant experience. As a result, the site will be unavailable from Saturday, October 3, at 9:00 p.m. ET through Sunday, October 4, at 8:00 a.m. ET. During this outage period, applications for job postings cannot be submitted.

Provides overall support to the Academic Field-Work Coordinator (AFWC), Academic Capstone Coordinator (ACC), and Program Director in the University of Michigan-Flint's Occupational Therapy academic program.

This position reports administratively to the department Office Manager, but will functionally report to the Coordinators and Program Director.

This is a full-time 40 hour per week (100% effort) position.

The hourly salary range is $18.17 to $22.69.

Responsibilities*

Admissions Support - 60% effort

• Review applicant transcripts and supporting materials to determine admissions eligibility and maintain accurate records in OTCAS.
• Coordinate prospective-student interviews and communicate timely admissions updates to applicants and admitted students.
• Respond professionally to inquiries from prospective students and families, providing high-quality customer service throughout the admissions process.
• Complete annual OTCAS configuration, system updates, and ongoing database maintenance.
• Support student recruitment, marketing, and outreach initiatives.
• Collaborate with faculty and staff to ensure an efficient and seamless admissions process.

Capstone and Fieldwork Support - 40% effort

• Provide administrative support to the Academic Fieldwork Coordinator, Academic Capstone Coordinator, Program Director, and Clinical Education Team, including correspondence, meeting coordination, minutes, events, and staff backup.
• Provide administrative support for fieldwork and capstone placements by tracking site availability, supporting student assignments, maintaining Exxat records, and communicating with students, faculty, and clinical partners.
• Monitor student eligibility and compliance with clinical education and health requirements; maintain and distribute related handbooks, policies, and orientation materials.
• Provide administrative support for clinical site visits; affiliation agreements; evaluation access and data collection; and other required documentation.
• Serve as an informational resource regarding clinical education procedures and university policies.
• Support accreditation, annual, and internal reporting, and maintain program communications across websites, newsletters, eNews, and promotional materials.

Required Qualifications*

• High School diploma or equivalent
• Four or more years of administrative support experience
• Experience with programs such as Microsoft Office, Google Suite, Zoom

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellness webpage .

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/ .

HybridThe work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Work Locations

The primary work location for this position is in the William S. White Building on the Flint Campus.

Union Affiliation

This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

Job Opening ID

283418