Student Activities: Programming Coordinator 2025/26

Oregon State University; Oregon (IL); On-site; USD 10,000 - 60,000; Full time

Job description

Please see Special Instructions for more details.

When applying you will be required to attach the following electronic documents:

For additional information please contact: Steph Beamer at [e-mail]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public Website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Position Information

Job Title

Appointment Type

Appointment Type Student Employee

Job Location

Position Appointment Percent

Position Appointment Percent 100

Appointment Basis

Appointment Basis 12

Pay Method

Pay Method Hourly

Pay Period

Pay Period 16th - 15th of the following month

Pay Date

Pay Date Last working day of the month

Remote or Hybrid option?

Min Hourly Rate

Min Hourly Rate $14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro)

Max Hourly Rate

Max Hourly Rate $21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)

Position Summary

• The Office of Student Life enhances the mission of OSU -Cascades by providing services, resources, activities, and involvement opportunities to support the co-curricular experience of our students. We strive to connect students to the campus community, create opportunities to expand leadership skills, and inspire students to be life-long learners.
• Student Activities comprises a group of students who plan campus-wide events and support Recognized Student Organizations. We encourage students to participate in events and clubs as a way to make friends, develop skills, and create memories outside of the classroom. Programming Coordinators are responsible for planning, coordinating, and executing various small- and large-scale events throughout the year.
• This recruitment will be used to fill three (3) part-time Programming Coordinator positions for the academic year.
• This position will work 15 hours per week at $17.30/hour. Training begins Tuesday, September 9th. Hours during the year include Week 0-10 during Fall term, Week 1-10 during Winter term and Week 1-Finals week Spring term. This position is located in Bend, Oregon.
• Students receiving Work Study as part of their financial aid award are welcome to apply for this position.

*Anticipated Hourly Rate $17.30

Position Duties

• Event Planning and Support (60%)
• Assist in developing a detailed Event Plan for each assigned event, inclusive of planning timeline, event timeline, estimated budget, and promotional plan
• Assist with the assessment, evaluation, and wrap-up of Student Activities events, including event reports and recommendations for the future
• Work with OSU -Cascades professional staff, community members, outside vendors as needed for events
• Administrative Responsibilities (25%)
• Assist in setting and accomplishing goals for Student Activities
• Maintain regular office hours to assist in the facilitation of day-to-day tasks and to facilitate general office duties like answering phone calls or emails
• Attend Student Activities staff meetings and engage in ongoing training, professional development, and community building
• Support the development and maintenance of educational tools, trainings and tutorials
• Assist in the attendance and/or ticketing process for events, including sales, deposits, and tracking payments
• Complete other administrative tasks as needed
• Other Position Responsibilities (15%)
• May be asked to serve on a committee or work group within the Office of Student Life or Student Affairs
• Work to learn, enhance, and promote diversity and social justice
• Represent Student Activities and the Office of Student Life to the OSU -Cascades and Central Oregon community
• Engage in ongoing professional development and community building
• Duties Breakdown
• Nine hours will be for Office Hours supporting administrative processes
• Four hours will be for either:
• Event Lead or Event Support
• Event prep/follow-up (switches approximately every other week) or club event support and thirty minutes for every other week individual check-in meeting
• Thirty minutes will be for weekly Program Review meetings
• Ninety minutes will be for weekly Student Activities meetings
• Interviews will begin shortly after applications are received to fill positions before training.
• Tuesday, September 9th to Friday, September 19th: Student Activities begins student training (6 hours a day)
• Sunday, September 21st to Tuesday, September 23rd: Cascades New Student Onboarding Event Support ( HOLD full day, working 8 hours per day)
• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Experience working collaboratively as a part of a team
• Ability to organize work, manage time, and follow through on tasks in a self-directed environment
• Desire or interest in working with a variety of organizations and people from diverse cultures, communication styles, histories, and team structures
• Strong communication skills, interpersonal and written

Preferred (Special) Qualifications

• Previous experience working for any of the units in Student Life
• Experience engaging traditionally underrepresented social identities (I.e. Race, Gender, Gender Identity, or Ability)
• Demonstrated problem solving and decision-making skills
• Knowledge of or experience with project management
• Experience in leadership activities, student organizations, community service, and/or outreach activities
• Previous experience working on a committee
• Experience working with various tools within Bend Beavs Central and Microsoft Office365
• Eligible to return as an OSU -Cascades student for the 2026-2027 academic year (Junior standing or below)
• In good academic standing for the term prior to selection and during entire period of employment
• Maintain at least a cumulative GPA of 2.0 (undergraduates) or 3.0 (graduates) and be in good academic standing

Working Conditions / Work Schedule

Posting Number

Posting Number P12150SE

Number of Vacancies

Number of Vacancies 3

Anticipated Appointment Begin Date

Anticipated Appointment Begin Date 09/09/2025

Anticipated Appointment End Date

Anticipated Appointment End Date 06/30/2026

Posting Date

Posting Date 05/15/2025

Full Consideration Date

Full Consideration Date 06/05/2025

Closing Date

Closing Date 06/30/2025

Indicate how you intend to recruit for this search

Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

For additional information please contact: Steph Beamer at [e-mail]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public Website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Supplemental Questions

Required fields are indicated with an asterisk (*).

Notice of Availability:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Oregon State University publishes an Annual Security and Fire Safety Report covering each university campus location. The report includes important information about safety protocols, a wide range of current security policies, fire safety practices, helpful university and local resources, and crime prevention programs, as well as crime and fire statistics for the previous three calendar years. A paper copy of the report can be requested for no charge by emailing [e-mail] .