Student Activities Coordinator (MS)

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 54,000 - 78,000; Full time

Benefits offered by this job

health insurance

paid life insurance

paid sick/annual leave

tuition reimbursement

professional development

membership in the Virginia Retirement

Job summary

Virginia Beach City Public Schools seeks an experienced coordinator to oversee the school’s co-curricular program, including athletic, non-athletic, and intramural activities. You will provide resources and coordinate activities to ensure a well-rounded program for students.

Essentials: manage supplemental positions and contracts; certify eligibility; prepare coaching handbooks; coordinate transportation, events and field services; maintain records; liaise with clubs, parents and PTA.

Qualifications

• Bachelor's Degree and experience as a coach and/or adviser.
• Ability to liaison with clubs, teams, parents and community.
• Strong leadership and multitasking abilities.
• Proficient in computer and software applications.

Responsibilities

• Manage all supplemental positions including contracts and supervision of coaches/advisers.
• Prepare and certify interscholastic eligibility.
• Prepare and disseminate coaches' handbooks and provide orientation by seasons.
• Staff and manage operation of home Virginia Beach Middle School League activities.
• Submit paperwork for athletic events including gate receipts, officials, and budgets.
• Coordinate transportation for school activities and field services.
• Coordinate ground services for field preparations.
• Organize and implement student and parent meetings and athletic procedures.
• Maintain records for all organizations and conduct periodic reviews.
• Liaise with PTA and coordinate meetings and events.

Skills

Co-curricular coordination

Leadership

Multitasking

Computer proficiency

Communication

Education

Bachelor's Degree

Tools

MS Office

Job description

Job Number 3700274793

Start Date

Open Date 10/16/2026

Closing Date 10/22/2026

GENERAL RESPONSIBILITIES

Responsible for the overall co-curricular program at the school, including but not limited to athletic, non-athletic, and intramural activities. Provide resources to the organizations and coordinates their activities to ensure that a well-rounded program is offered to the student body.

ESSENTIAL TASKS

• Manage all supplemental positions including the distribution and collection of contracts and supervision of all coaches/advisers.
• Prepare and certify all interscholastic eligibility.
• Prepare and disseminate coaches' handbooks and provide coaching orientation by seasons and/or annually.
• Staff and manage the operation of all home Virginia Beach Middle School League activities.
• Submit paperwork for athletic events including: score submissions, payment of support personnel, police, and officials, gate receipts, ticket inventory and control sheets, interscholastic inventory, quarterly reports, and budget(s).
• Secure transportation for all school activities and prepare necessary paperwork.
• Coordinate ground services for field preparations.
• Administer/implement preseason interscholastic meetings with athletes and parents.
• Schedule and maintain athletic physical documents/records.
• Order and maintain an inventory for uniforms, medical supplies, and equipment for all interscholastic activities.
• Serve as a chairperson of a Virginia Beach Middle School League interscholastic activity.
• Maintain correspondence with students, faculty/staff, parents and community.
• Organize and implement recognition programs and assemblies for the student body and faculty/staff.
• Maintain records and files for all organizations sanctioned by the school; conduct reviews and evaluations on a periodic basis.
• Supervise election/selection process for the Student Cooperative Association and the National Junior Honor Society.
• Serve as a liaison for the Parent Teacher Association (PTA).
• Coordinate logistical aspects of faculty/staff meetings and/or planned events by school administration.
• Maintain master event calendar for in-school and community use.
• Coordinate student events including but not limited to: dances, fundraisers, concessions, yearbook ordering and distribution, pictures, etc.
• Develop student handbook/planners.
• Organize, implement, and distributing pictures for classes, clubs, athletics, music, faculty and teacher of the year.
• Assist in the processing of all contracts between student organizations and organizations outside the school.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to serve as a liaison between various clubs and teams in the school and community, parents, school system administrators, vendors, media, and other special interests groups; ability to develop and facilitate a co-curricular program that supports student achievement and the Standards of Learning; ability to multitask while coordinating several activities simultaneously; possess strong leadership characteristics and skills; proficient in computer and software applications.

EDUCATION AND EXPERIENCE

Bachelor's Degree and experience as a coach and/or adviser. A comparable amount of training and experience may be substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, walking, bending, grasping, fingering, repetitive motion, and reaching. Occasional standing, climbing, and driving. Ability to lift up to 20 pounds frequently and up to 50 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Possession of a valid driver's license. Regular and reliable attendance is an essential function of this position.

Salary range: $53,592-$78,172 (10 Months)

Salary will be based on job-related creditable years of full-time, verified work experience. Entry-level salary will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the salary will be adjusted if creditable full-time experience is confirmed.

BENEFITS

• health insurance
• paid life insurance
• paid sick/annual leave
• tuition reimbursement
• professional development
• membership in the Virginia Retirement System

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at [phone],2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: [phone] (voice); [phone] (TDD) or email at: [e-mail].