Student Activities Coordinator (HS)

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 50,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Membership in Virginia Retirement

Job summary

Virginia Beach City Public Schools is seeking a qualified leader to oversee the overall co-curricular program, coordinating athletic and non-athletic activities and providing resources to student organizations. You will supervise coaches, certify eligibility, manage events, and coordinate transportation and ground services for school activities.

The role requires a Bachelor's Degree with coaching/adviser experience, strong leadership, and the ability to multitask while supporting student

Qualifications

• Bachelor's Degree and experience as a coach and/or adviser.
• A comparable amount of training and experience may be substituted for the minimum qualifications.
• Must have the use of sensory skills to communicate effectively with others; regular attendance is essential.

Responsibilities

• Manage all supplemental positions including contracts and supervision of coaches/advisers.
• Supervise and advise coaches; conduct meetings to explain rules and regulations.
• Prepare and certify interscholastic eligibility and develop master eligibility lists.
• Prepare and disseminate coaches' handbooks and provide coaching orientation by sport season.
• Staff and manage home activities and events, including security and officials.
• Establish crowd control procedures for events to ensure safety and enjoyment.

Skills

Liaison across teams

Multitasking

Leadership

Professional development

Education

Bachelor's Degree

Coaching/adviser experience

Job description

Job Number 3700274684

Start Date

Open Date 10/12/2026

Closing Date 10/19/2026

GENERAL RESPONSIBILITIES

Responsible for the overall co-curricular program at the school, including but not limited to athletic and non-athletic activities. Provide resources to the organizations and coordinate their activities to ensure that a well-rounded program is offered to the student body.

ESSENTIAL TASKS

• Manage all supplemental positions including the distribution and collection of contracts and supervision of all coaches/adviser.
• Supervise and advise coaches. Conduct coaches' meetings to explain local and state rules and regulations.
• Prepare and certify all interscholastic eligibility and develop master eligibility list for the Virginia High School League.
• Prepare and disseminate coaches' handbooks and provide coaching orientation by sport seasons.
• Staff and manage the operation of all home activities and events. Staffing includes: support personnel, security, game officials and custodial support.
• Establish and maintain crowd control procedures for all events to ensure proper enjoyment and safety of all spectators and participants.
• Administer/implement high school graduation planning.
• Submit paperwork for athletic events including: game schedules, payment of support personnel, police, and officials, gate receipts, ticket inventory and control sheets, interscholastic inventory, and budgets.
• Secure transportation for all school activities and prepare necessary paperwork.
• Coordinate ground services for field preparations.
• Administer/implement preseason interscholastic meetings with athletes and parents.
• Schedule and maintain athletic physical documents/records.
• Order and maintain an inventory for uniforms, medical supplies, and equipment for all interscholastic activities.
• Serve as a director for district, region and state interscholastic activities and championships.
• Maintain correspondence with students, faculty/staff, parents and community.
• Organize and implement recognition programs and assemblies for the student body and faculty/staff.
• Maintain records and files for all organizations sanctioned by the school; conduct reviews and evaluations on a periodic basis.
• Supervise election/selection process for the Student Cooperative Association and grade level officers.
• Organize and evaluate student leadership programs. Supervise the eligibility of students for elected office.
• Serve as a liaison for the Parent and Booster groups.
• Provide in-service training for activity advisers and sponsors. Orient new teachers to the student activities program.
• Coordinate logistical aspects of planned events by school administration.
• Maintain master event calendar for school and community use.
• Coordinate student events including but not limited to: dances, fundraisers, concessions, yearbook ordering and distribution, pictures, etc.
• Assist in development of student handbook/planners.
• Assist in organizing and distributing pictures for classes, clubs, athletics, music, faculty and teacher of the year.
• Assist in the processing of all contracts between student organizations and organizations outside the school.
• Coordinate the use of school bulletin boards and show cases.
• Maintain involvement with local, state and national professional organizations.
• Coordinate school participation in approved exchange programs.
• Meet with various product vendors for fund raising opportunities or athletic equipment needs.
• Supervise requests for all club projects and fundraisers.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to serve as a liaison between various athletic and academic teams, clubs, the community, parents, school system administrators, vendors, media, and other special interests groups; ability to multitask while coordinating several activities simultaneously; ability to develop and facilitate a co-curricular program that supports student achievement and the Standards of Learning; must possess strong leadership characteristics and skills; continued professional development to obtain national certifications in athletic administration.

EDUCATION AND EXPERIENCE

Bachelor's Degree and experience as a coach and/or adviser. A comparable amount of training and experience may be substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, walking, bending, grasping, fingering, repetitive motion, and reaching. Occasional standing, climbing, and driving. Ability to lift up to 20 pounds frequently and up to 50 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Possession of a valid driver's license. Regular and reliable attendance is an essential function of this position.

Salary will be based on job-related creditable years of full-time, verified work experience. Entry-level salary will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the salary will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at [phone],2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: [phone] (voice); [phone] (TDD) or email at: [e-mail].