Student Activities Advisor & Program Leader

GRAHAM MIDDLE SCHOOL; St. Paris (OH); On-site; USD 40,000 - 65,000; Full time

Job summary

Graham Local School District in Saint Paris, OH seeks a Club Advisor or Student Activity Advisor to coordinate student participation in the assigned activity. Reports to the Principal and works to plan programs, manage budgets, and ensure safe, engaging student experiences.

The role includes developing schedules, coordinating with staff, maintaining records, and ensuring activities are self-sustaining within district guidelines. Strong organizational and communication skills are essential.

Qualifications

• Program and organizational skills substantiated by training and/or work experience.
• Meets all mandated health screening requirements.
• A record free of criminal violations that would prohibit public school employment.
• Embodies high ethical standards and integrity.
• Accepts responsibility for decisions and conduct.
• Complies with drug-free workplace rules, board policies, and administrative guidelines/procedures.
• Ability to establish working relationships with co-workers and function as part of a cohesive team.
• Commitment to keep current with work skills essential to the objectives of the position.

Responsibilities

• Evaluates student interest/commitment.
• Recommends programming options.
• Develops a purpose statement and budget for administrative approval.
• Requisitions program supplies/equipment.
• Develops a program schedule and outline of activities.
• Coordinates activities with the school calendar.
• Consults with staff to ensure that shared resources/facilities are used effectively.
• Conducts a risk assessment.
• Implements safety precautions.
• Responds to emergencies.
• Advances the district’s professional image.
• Maintains open/effective communications.
• Uses problem-solving techniques to tactfully address and resolve questions/concerns.
• Refers district policy interpretation inquiries to administrators.
• Plans/directs program activities.
• Keeps the administration informed about emerging issues.
• Publicizes program information.
• Encourages active student participation.
• Informs students about personal responsibilities.
• Verifies that authorized fees have been paid.
• Supervises approved fund raising projects.
• Ensures that program activities are self-sustaining when expenses exceed financial subsidies authorized by the board or administration.
• Attends financial in-service training to keep current with accounting procedures as directed.
• Ensures that student activity accounts (e.g., receipts, expenses, etc.) are suitable for audit.
• Helps participants develop and implement appealing and worthwhile program activities.
• Works with students to improve individual and group skills.
• Provides support, guidance, and accountability to help students benefit from program participation.
• Promotes collaboration and facilitates student involvement in community service projects.
• Facilitates participation in board-approved local, regional, and/or national competitions.
• Checks program posters, correspondence, newsletters, news releases, etc., prior to public release.
• Arranges student transportation for sanctioned activities.
• Supervises participants during trips.
• Obtains permission to be away when duties conflict with other assigned responsibilities.
• Promotes respect for program participants.
• Plans and attends recognition ceremonies/events.
• Verifies that participants have fulfilled all requirements for awards and recognition certificates.
• Provides opportunities for students to critique program activities.
• Implements improvements.
• Checks program equipment.
• Makes minor repairs. Ensures that equipment is operational and available when needed.
• Keeps track of school equipment assigned to students.
• Implements rules/procedures that promote the correct use and care of program resources.
• Properly stores all materials.
• Works with staff/students to address equipment safety/security.
• Maintains an up-to‑date equipment inventory.
• Requests permission and follows board‑approved procedures for the disposal of fixed assets.
• Prepares/maintains accurate records.
• Submits required paperwork on time.
• Maintains the confidentiality of privileged information.
• Upholds the student conduct code.
• Implements effective pupil management procedures.
• Provides appropriate student supervision.
• Consults with parents as needed (e.g., phone calls, E-mail, written notes, meetings, etc.)
• Takes precautions to ensure safety.
• Watches for conduct/situations that may indicate a problem.
• Works with supervisors to manage or eliminate risk factors.
• Reports suspected child abuse and/or neglect to civil authorities as required by law.
• Participates in staff meetings, conferences, and other required school activities.
• Pursues educational opportunities to enhance professional performance.
• Supports workplace initiatives that enhance personal productivity and advance district goals.
• Maintains a professional appearance.
• Wears work attire appropriate for the position.
• Performs other specific job‑related duties as directed.

Skills

Program skills

Ethics and integrity

Teamwork

Health screening

Criminal background check

Professional responsibility

Policy compliance

Keep current skills

Job description

Graham Local School District in Saint Paris, OH seeks a Club Advisor or Student Activity Advisor to coordinate student participation in the assigned activity. Reports to the Principal and works to plan programs, manage budgets, and ensure safe, engaging student experiences.

The role includes developing schedules, coordinating with staff, maintaining records, and ensuring activities are self-sustaining within district guidelines. Strong organizational and communication skills are essential.