Student Accounts Coordinator

Chatham; Pittsburgh (Allegheny County); On-site; USD 38,000 - 45,000; Full time

Job summary

Chatham University is seeking a Student Accounts Coordinator to support student accounts and accounts receivable under the supervision of the Director of Finance. You will process payments, prepare billing, manage payment plans, and assist with collections while delivering exceptional service to students, families, and staff.

The role requires strong organizational skills, attention to detail, and a commitment to a student-centered experience.

Qualifications

• Bachelor's degree preferred.
• 1–2 years of experience in customer service, accounts receivable, accounting, or a related field.
• Experience in student accounts or financial aid preferred.
• Strong interpersonal and administrative skills.
• Ability to analyze data and create reports.
• Commitment to a student-centered experience.

Responsibilities

• Process and post student payments accurately to student accounts.
• Prepare and review monthly student billing statements.
• Administer payment plans and monitor compliance.
• Assist with collection activities and outreach.
• Provide responsive customer service to students, parents, and staff.
• Maintain accurate records for compliance and reporting.
• Develop and update procedures to improve efficiency.
• Collaborate with campus partners and maintain training materials.

Skills

Customer service

Accounts receivable

Accounts payable

Accounting

Data analysis

Excel

Anthology

Workday

Education

Bachelor's degree preferred

Tools

Anthology

Workday

Excel

Job description

# **Student Accounts Coordinator**The **Student Accounts Coordinator**, under the supervision of the Director of Finance, is responsible for supporting the University's student accounts and accounts receivable functions by providing exceptional customer service and ensuring accurate account maintenance. This position assists with student payment processing, billing support, payment plans, collections preparation, student outreach, account reconciliation, and communication related to tuition and fee obligations. The Student Accounts Coordinator serves as a key resource for students, parents, faculty, and staff regarding student account balances, payment options, financial obligations, and the impact of enrollment changes on tuition and fees. This position requires strong organizational skills, attention to detail, problem-solving abilities, and a commitment to a student-centered experience.**Duties and Responsibilities:**Student Account Processing* Process and post student payments accurately to student accounts.* Provide payment receipts and answer questions related to account activity and payment transactions.* Process and monitor returned payments and non-sufficient funds (NSF) transactions, including communication with students and families regarding resolution.* Assist with daily bank deposit preparation and reconciliation. Billing and Account Management* Assist with preparing, reviewing, and distributing monthly student billing statements.* Apply and monitor late fees, registration holds, and other account restrictions in accordance with university policies.* Analyze and reconcile student accounts to ensure accuracy and proper account resolution.* Review account activity and charges to identify discrepancies and support account corrections. Payment Plans and Collections* Package, administer, and reconcile student payment plans.* Monitor payment plan compliance and communicate with students regarding missed or late payments.* Prepare extended payment plan agreements and maintain related documentation.* Review delinquent accounts and prepare accounts for collection placement.* Assist with collection account management and student outreach regarding payment options and account resolution. Student Outreach and Customer Service* Provide responsive, professional customer service to students, parents, faculty, and staff through phone, email, virtual, and in-person communication.* Conduct outreach to students with outstanding balances regarding payment options, financial aid resources, and account status.* Counsel students and families regarding payment responsibilities and available payment arrangements.* Educate students on how enrollment changes, course withdrawals, and registration adjustments may impact tuition and fee charges. Compliance and Reporting* Conduct outreach to students regarding missing Social Security Numbers and other information required for 1098-T reporting.* Maintain accurate records and documentation in compliance with university, regulatory, and audit requirements.* Assist with reporting and data analysis related to student account operations. Process Improvement and Documentation* Develop, document, maintain, and periodically review workflow processes and standard operating procedures to ensure consistency, efficiency, and compliance.* Identify opportunities for process improvements and recommend solutions that enhance service delivery, operational effectiveness, and the student experience.* Collaborate with campus partners to streamline business processes and implement best practices.* Maintain up-to-date training materials, job aids, and procedural documentation for Student Accounts operations.* Support cross-training efforts by documenting key processes and ensuring knowledge transfer within the department.# **Qualifications:*** Bachelor’s degree preferred* One to two years of experience in customer service, accounts receivable, accounts payable, accounting, or a related field. Experience in student accounts or financial aid preferred.* Strong interpersonal and administrative skills* Demonstrated ability to work effectively, efficiently, and collaboratively with diverse faculty, staff, students, and the wider community.* Ability to think creatively and strategically to support the needs of students and families. A commitment to a student-centered experience* Excellent listening and organizational skills; ability to communicate effectively both orally and in writing with diverse populations.* Strong customer service orientation: ability to professionally interact and collaborate with a variety of constituencies both on- and off-campus.* Ability to use and analyze data, create reports, spreadsheets, electronic presentation software to make and communicate data driven decisions.* Proven ability to manage multiple priorities simultaneously, follow through, meet deadlines, and maintain accuracy in a fast-paced environment.* Detail oriented, ability to multi-task, meet deadlines, and work in team environment* Familiarity with accounts receivable processes and higher education student information systems, preferably Anthology and Workday.* Commitment to maintaining confidentiality of student records and sensitive financial information.* Work includes occasional evenings and weekends for university events, enrollment activities and during busy periods, as needed.* A valid driver’s license.# **Salary Range:**$38,000 - 45,000 annually. 35-hour work week.Exact compensation based on candidate skills and experience.**How to Apply:**Applications accepted only via www.chatham.edu/careers (direct link is https://chatham.wd12.myworkdayjobs.com/ChathamUniversity/job/Pittsburgh-PA/Student-Accounts-Coordinator\\_JR00001004 ) and follow the instructions to complete the application process. To ensure full consideration, please include:* Cover Letter outlining your qualifications for the position* Curriculum Vitae or Resume* Contact information for three professional references ***All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.***