Structural Trades Assistant

IMIA, LLC; Portsmouth (VA); On-site; USD 41,328 - 46,838; Full time

Benefits offered by this job

Health

Dental

Vision

Life

LTD

Accident

Critical Illness

401k

Job summary

IMIA, LLC is seeking a Structural Trades Assistant to provide administrative and recruiting support to the Structural Trades Manager. The role will assist with recruitment, hiring, testing, and placement of skilled trades personnel and serve as the primary contact for prospective employees to ensure a smooth and positive candidate experience.

The position involves coordinating onboarding, testing logistics, travel arrangements, badge issuance, training, and maintaining records, with

Qualifications

• High school diploma or GED required.
• 2 years of administration experience required.
• Former welding experience required.

Responsibilities

• Contact potential candidates regarding current employment opportunities.
• Screen applicants to determine qualifications and interest in available positions.
• Schedule welding, shipfitting, and other skilled trades testing with candidates.
• Coordinate onboarding, ensure future employees submit all necessary documentation to the correct department.
• Submit badging requests and keep an up-to-date database of each employee's access and expiration dates.
• Coordinate new hire training, initial training and refresher training. Maintain records of completion
• Assist with travel arrangements.
• Perform travel briefings to include location of muster site, supervisor contact information, parking instructions, IMIA standards and expectations.
• Coordinate testing logistics and communicate schedules with applicants and hiring personnel.
• Answer questions from new applicants regarding positions, hiring requirements, benefits, onboarding, and company expectations.
• Coordinate badge pickup.
• Assist in organizing and participating in job fairs, recruiting events, trade school visits and military transition events.
• Track recruiting metrics, including applicant flow, testing completion, offers extended, and hires.
• Conduct follow-up calls with applicants to maintain interest throughout the hiring process.
• Assist with job placement by matching candidates to available projects based on qualifications, certifications, and project needs.
• Review weekly time and per diem to ensure accuracy prior to submission to finance.
• Fill out employee transfer forms.
• Take meeting minutes.
• Sends out weekly onboarding progress tracker.
• Sends out weekly training reminders.
• Sends notification to all necessary parties of travelers (names and destinations).
• Sends employee transfer notifications to necessary departments.
• Perform other related duties as assigned

Skills

MS Outlook

MS Word/Excel

Communication

Organization

Self-starter

Dependable

Stress management

Education

High school diploma or GED

2 years admin experience

Welding experience

Tools

MS Office suite

Job description

Structural Trades Assistant

Reports To: Structural Trades Manager

FLSA Status: Non-Exempt

Pay Range: $30.00-$34.00 per hor DOE

Status: Full Time

Location: Office, Shipyard, Customer Facilities

The Structural Trades Assistant will provide administrative and recruiting support to the Structural Trades Manager by assisting with the recruitment, hiring, testing, and placement of skilled trades personnel. This position serves as a primary point of contact for prospective employees and plays a critical role in maintaining an efficient hiring process while ensuring a positive candidate experience.

Essential Duties & Responsibilities

• Contact potential candidates regarding current employment opportunities.
• Screen applicants to determine qualifications and interest in available positions.
• Schedule welding, shipfitting, and other skilled trades testing with candidates.
• Coordinate onboarding, ensure future employees submit all necessary documentation to the correct department.
• Submit badging requests and keep an up-to-date database of each employee's access and expiration dates.
• Coordinate new hire training, initial training and refresher training. Maintain records of completion
• Assist with travel arrangements.
• Perform travel briefings to include location of muster site, supervisor contact information, parking instructions, IMIA standards and expectations.
• Coordinate testing logistics and communicate schedules with applicants and hiring personnel.
• Answer questions from new applicants regarding positions, hiring requirements, benefits, onboarding, and company expectations.
• Coordinate badge pickup.
• Assist in organizing and participating in job fairs, recruiting events, trade school visits and military transition events.
• Track recruiting metrics, including applicant flow, testing completion, offers extended, and hires.
• Conduct follow-up calls with applicants to maintain interest throughout the hiring process.
• Assist with job placement by matching candidates to available projects based on qualifications, certifications, and project needs.
• Review weekly time and per diem to ensure accuracy prior to submission to finance.
• Fill out employee transfer forms.
• Take meeting minutes.
• Sends out weekly onboarding progress tracker.
• Sends out weekly training reminders.
• Sends notification to all necessary parties of travelers (names and destinations).
• Sends employee transfer notifications to necessary departments.
• Perform other related duties as assigned

Supervisory Responsibility

• None

Knowledge, Skills, Abilities & Attributes

• Must be able to stay focused in a fast-paced environment.
• Proficient in Microsoft Outlook, Word, Excel, and other standard office software.
• Well organized, tracking multiple moving pieces across the business unit.
• Good written and verbal communication.
• Strong computer skills. Proficient in Microsoft products.
• Must be Dependable, reliable, and accurate.
• Work well with changing priorities, and under stress.
• Self-starter who requires little oversight to accomplish their duties.

Education And Experience

• High school diploma or GED required.
• 2 years of administration experience.
• Former Welding experience required.

Working Conditions / Physical Requirements

• Work is primarily performed in an office environment. Occasional visits to industrial work sites, or shipyards may be required. Occasional walking, standing, sitting, crouching, climbing, or crawling may be required. When required Personal Protective Equipment must be worn 9i.e. steel toes boots, hardhats, and eye-protection).
• Occasional travel may be required.

Equipment Used

• Computer, telephone, fax machine, copy machine, scanner, computerized project resource management and tracking software.
• This is a general list and is not all inclusive

Reasonable Accommodations

• Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions

About the Organization

IMIA,LLC is the only national marine surface preparation painting contractor servicing every U.S. Port with a mobile full time workforce that ensures that a quality product is delivered on time every time. IMIA, LLC has the equipment, seasoned deckplate supervision and mechanics, as well as rigorous corporate safety and quality programs and financial strength to support our customer's preservation needs in a truly superior and comprehensive fashion.

Benefits

• Health
• Dental
• Vision
• Life
• LTD
• Accident
• Critical Illness
• 401k

Employees and their household members are also eligible to participate in the company's Employee Assistance Program.

Per Diem OR Dislocation Allowance may be provided to eligible employees to reimburse some or all of the cost an employee might be reasonably expected to incur for lodging, meals, and incidental expenses while traveling out of town for work.

EOE Statement

IMIA, LLC is an equal opportunity employer and provides equal employment opportunities (EEO) to all employees regardless of race, color, religion, gender, gender identity or expression, national origin, sexual orientation, age, sex, disability status, marital status, status as a covered veteran, genetics, or any other protected groups under state, federal or local Equal Opportunity Laws. This policy applies to all terms and conditions of employment including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.