Strategy Specialist Assistant

Alonso & Alonso Attorneys at Law, PLLC; Houston (TX); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Mental health support

Continuing education allowance

Job summary

A law firm in Texas is looking for a Strategy Specialist Assistant to support the Strategy Specialist with administrative tasks, client interactions, and appointment management. The role requires excellent communication skills in both English and Spanish, strong organizational abilities, and a customer-centric approach. Ideal candidates will have a high school diploma, experience in sales support, and motivation to achieve sales goals. This full-time position provides various benefits including health insurance and paid time off.

Qualifications

• High school diploma or equivalent.
• Bilingual in Spanish and English (required for effective client interaction).
• Excellent verbal and written communication skills, especially when interacting with clients.
• Strong ability to manage time, prioritize tasks, and maintain accurate records.
• Skillful at fostering positive client relationships, supporting a client-centered experience.
• Highly motivated to assist in achieving sales goals with a strong track record in administrative or sales support.
• Ability to discuss sensitive topics with clients tactfully and professionally.

Responsibilities

• Greet clients, collect necessary documents and fingerprints, address inquiries, and provide information on services.
• Organize client documentation, manage files, and confirm appointments for the Strategy Specialist.
• Assist in the sales process by explaining contract terms, benefits, and following up with prospective clients.
• Coordinate appointments, send reminders, and cover client meetings in the Strategy Specialist's absence.

Skills

Bilingual in Spanish and English

Communication Skills

Organizational Skills

Customer Service

Sales Support Motivation

Empathy and Rapport

Education

High school diploma or equivalent

Further education in business administration, sales, or related field

Tools

Microsoft Office

Job description

At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances.

Job Summary

The Strategy Specialist Assistant supports the Strategy Specialist by handling administrative tasks, client interactions, appointment management, and contract sales assistance. Working within a law firm setting, the Assistant ensures efficient operations, supports sales efforts, and helps maintain a client-centered approach to meet firm objectives.

Essential Responsibilities and Duties

• Client Interaction: Greet clients, collect necessary documents and fingerprints, address inquiries, and provide information on services.
• Administrative Support: Organize client documentation, manage files, and confirm appointments for the Strategy Specialist.
• Sales Support: Assist in the sales process by explaining contract terms, benefits, and following up with prospective clients under the Strategy Specialist’s guidance.
• Appointment Management: Coordinate appointments, send reminders, and cover client meetings in the Strategy Specialist's absence.

Note: Essential functions may be modified as required to support business needs.

Required Qualifications

• High school diploma or equivalent.
• Bilingual in Spanish and English (required for effective client interaction).
• Communication Skills: Excellent verbal and written communication skills, especially when interacting with clients.
• Organizational Skills: Strong ability to manage time, prioritize tasks, and maintain accurate records.
• Customer Service: Skillful at fostering positive client relationships, supporting a client-centered experience.
• Sales Support Motivation: Highly motivated to assist in achieving sales goals with a strong track record in administrative or sales support.
• Empathy and Rapport: Ability to discuss sensitive topics with clients tactfully and professionally.

Preferred Qualifications

• Further education in business administration, sales, or related field.
• Previous experience in administrative roles, customer service, or sales support.
• Proficiency with Microsoft Office and office software.

Key Performance Indicators

• KPI #1: Conversion Rates
  • Description: Track the ratio of appointments scheduled to sales closed.
  • Target: Consistently support team goals by achieving high conversion rates.
• KPI #2: Quality Assurance (QA) and Survey Scores
  • Description: Maintain a high proficiency level and meet quality goals in client interactions and administrative tasks.
  • Target: Sustain QA and client satisfaction ratings above 90%.

Salary and Benefits

• DOE
• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Mental health support
• Continuing education allowance

Application Process

You may apply to our career page: https://alonsoandalonso.bamboohr.com/careers

Physical Demands

The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary.

Equal Opportunity Employment Statement

Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Law Practice