Strategic Special Events Coordinator – Medical Education

Mount Sinai Health System; New York (NY); On-site; USD 66,000 - 75,000; Full time

Job summary

Mount Sinai Health System is seeking a Special Events Coordinator to support the Director of Special Events and Marketing in executing the department’s strategic vision for events. The role includes planning, budgeting, stakeholder coordination, and on-site event leadership for faculty, students, and community constituencies.

You will work with Deans’ staff, the Dean’s Office, and Graduate School to conceptualize events, translating goals into detailed plans while maintaining brand standards and

Qualifications

• Bachelor’s Degree required.
• 5+ years of demonstrated success in planning, producing and managing events, preferably in higher education and/or academic medicine.
• Experience in marketing or communications in education or the private sector.
• Ability to manage constituent relations internally and externally.
• Demonstrates ability to problem solve, multi-task, and understand the big picture.

Responsibilities

• Partner with the Director to implement the strategic vision and annual plan for special events.
• Assist the Director in planning and executing high-profile institutional events, signature programs, and strategic initiatives.
• Translate strategic goals into detailed operational plans, timelines, and deliverables.
• Provide project updates, budget tracking, and post-event analysis to the Director.
• Coordinate all special event logistics, including venue selection, contracts, catering, décor, AV, and tech support.
• Manage event budgets and ensure fiscal responsibility per guidelines.
• Develop detailed production timelines and run-of-show documentation.
• Ensure events reflect branding and stakeholder expectations; serve as on-site lead.
• Support for all program, department, and school-wide events as necessary.
• Develop and maintain policies and procedures for events and marketing initiatives.
• Monitor milestones and evaluate outcomes to support continuous improvement.

Skills

Event planning

Project management

Stakeholder collaboration

Education

Bachelor’s Degree

Job description

Mount Sinai Health System is seeking a Special Events Coordinator to support the Director of Special Events and Marketing in executing the department’s strategic vision for events. The role includes planning, budgeting, stakeholder coordination, and on-site event leadership for faculty, students, and community constituencies.

You will work with Deans’ staff, the Dean’s Office, and Graduate School to conceptualize events, translating goals into detailed plans while maintaining brand standards and