Strategic Sourcing Administrator: Contracts & Data

UPS; Louisville (KY); On-site; USD 52,000 - 70,000; Full time

Job summary

UPS in Louisville is seeking a Strategic Sourcing Administrator to provide administrative, analytical, and operational support to the Strategic Sourcing team, maintaining procurement data, supporting contracting, and ensuring accuracy of sourcing records.

The role collaborates with internal stakeholders and supplier partners to drive cost savings, compliance, and operational efficiency, with day-to-day responsibilities including record-keeping, reporting, and supplier communications.

Qualifications

• 2–4 years of experience in procurement, sourcing, supply chain, contract administration, or a related administrative support role.
• Associate's or Bachelor's degree in Business, Supply Chain, Procurement, Finance, or a related field, or equivalent combination of education and experience.
• Proficiency with Microsoft Office, including Excel, Word, Access, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to data accuracy.

Responsibilities

• Support contract administration activities, including document preparation, routing, execution, tracking, and records management to ensure contract compliance and accessibility.
• Perform post-award RFP audits to validate process adherence and support continuous improvement initiatives.
• Manage and maintain contract databases within Microsoft Access to ensure accurate contract tracking and reporting.
• Serve as a key point of contact for internal stakeholders, providing timely information related to suppliers, contracts, and sourcing initiatives.
• Partner with cross-functional teams to identify process improvement opportunities and enhance sourcing and procurement operations.
• Maintain accurate and compliant procurement records, supplier files, and sourcing documentation in accordance with company policies and procedures.

Skills

Procurement experience

Communication skills (written & verbal

Education

Bachelor's degree in Business / Supply Chain / Procurement / Finance

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

Microsoft Outlook

Job description

UPS in Louisville is seeking a Strategic Sourcing Administrator to provide administrative, analytical, and operational support to the Strategic Sourcing team, maintaining procurement data, supporting contracting, and ensuring accuracy of sourcing records.

The role collaborates with internal stakeholders and supplier partners to drive cost savings, compliance, and operational efficiency, with day-to-day responsibilities including record-keeping, reporting, and supplier communications.