Strategic Research Programs Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 52,000 - 64,000; Full time

Job summary

The University of Texas at Austin is seeking a Senior Research Program Coordinator to provide advanced project and program support across laboratory environments within the healthcare system. You will report to a PI, Lab Director, or Research Manager and coordinate day-to-day operations, including planning, data management, and regulatory compliance.

Responsibilities include developing project plans, managing milestones, and ensuring sponsor and institutional alignment.

Qualifications

• Requires a Bachelor’s Degree in a related field with at least 5 year(s) of experience in research coordination, laboratory operations, or academic research administration.
• Master's Degree in a related field with at least 6 year(s) of experience in a research-intensive academic or healthcare setting.

Responsibilities

• Manages Research Project Coordination and Execution: Coordinates the day-to-day operations of complex research projects or laboratories
• Develops and maintains detailed project plans, timelines, and deliverables in collaboration with investigators
• Tracks project milestones, identifies risks, and supports mitigation strategies
• Facilitates project meetings, prepares agendas, and documents key decisions and action items
• Ensures alignment of project activities with institutional, sponsor, and regulatory requirements
• Oversees Research Data and Documentation: Manages data collection, entry, and quality control for multi-site or high-volume research projects
• Maintains and audits databases, lab notebooks, and digital records
• Prepares data summaries, charts, and reports for internal and external stakeholders
• Ensures data integrity and compliance with sponsor, institutional, and federal guidelines
• Supports manuscript development and publication processes
• Leads Program Development and Administration: Administers and coordinates program development and activity execution
• Develops and implements standards for achieving program goals and objectives
• Conducts marketing assessments and promotes program visibility
• Recommends and implements new policies and procedures to improve program effectiveness
• Maintains frequent interaction with university departments, external agencies, and collaborators
• Facilitates Communication and Reporting: Prepares and distributes internal and external reports, updates, and correspondence
• Drafts and edits content for grant applications, progress reports, and publications
• Coordinates communication between investigators, collaborators, and institutional offices
• Maintains documentation of decisions, timelines, and deliverables for transparency and accountability
• Supports dissemination of research findings through presentations, newsletters, or digital platforms
• Ensures Regulatory and Grant Compliance: Prepares and submits IRB, IACUC, biosafety, and other regulatory documents
• Coordinates IRB applications and subject recruitment for non-clinical studies
• Facilitates compliance activities across multiple protocols or investigators
• Tracks grant milestones, reporting deadlines, and budgetary requirements
• Assists with grant writing, formatting, and submission
• Supports audit preparation and sponsor reporting
• Other duties as identified by department
• Participates in strategic planning for research program growth or restructuring
• Assists with budget forecasting and financial reconciliation
• Represents the research team in institutional committees or working groups
• Contributes to the development of SOPs and process improvement initiatives
• Supports outreach, recruitment, or community engagement activities related to research

Skills

Project coordination

Data management

Regulatory compliance

Communication

Grant writing

Education

Bachelor's Degree in related field

Master's Degree preferred

Job description

The University of Texas at Austin is seeking a Senior Research Program Coordinator to provide advanced project and program support across laboratory environments within the healthcare system. You will report to a PI, Lab Director, or Research Manager and coordinate day-to-day operations, including planning, data management, and regulatory compliance.

Responsibilities include developing project plans, managing milestones, and ensuring sponsor and institutional alignment.