Strategic Purchasing & Inventory Coordinator

Horsepower Automotive Group; Chandler (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

Vision insurance

Short-Term Disability Insurance – 100%

Sick Time / Paid time off

Employee Referral Program

Job summary

Horsepower Automotive Group in Chandler, AZ is seeking a Purchasing Associate to manage POs, data entry, and inventory in a fast-paced, multi-brand office. You will coordinate with vendors, track dropship orders, and ensure accurate records across ERP systems.

The role requires a detail-oriented professional with 1+ year experience, strong Excel skills, and the ability to balance multiple priorities while providing front-desk support.

Qualifications

• 1+ years of experience in purchasing, procurement, inventory, or order entry.
• Hands-on experience with an ERP system (e.g., Macola, NetSuite, SAP, Microsoft Dynamics, Epicor, or similar) strongly preferred.
• Proficiency in Microsoft Excel and general data entry accuracy.
• Strong attention to detail and ability to catch cost or quantity discrepancies quickly.
• Excellent written and verbal communication skills for vendor follow-up and internal coordination.
• Comfortable managing multiple priorities: purchase orders, dropship tracking, inventory receiving, and front desk duties.
• Ability to work independently and as part of a team in a fast-paced environment.
• High school diploma required; Associate's or Bachelor's degree in Business, Supply Chain, or related field a plus.

Responsibilities

• Send and process purchase orders (POs) to vendors and suppliers accurately and on schedule.
• Enter and maintain data in the company ERP system, ensuring records are accurate, complete, and up to date.
• Receive incoming inventory, verify shipments against POs and packing slips, and update inventory records.
• Follow up with vendors on order status, lead times, backorders, and delivery confirmations.
• Place and track dropship orders, coordinating directly with suppliers to ensure timely delivery to end customers.
• Validate purchase costs against quotes, contracts, and invoices to catch discrepancies before payment.
• Reconcile purchase orders, packing slips, and invoices to support accurate accounts payable processing.
• Maintain organized, audit-ready purchasing and receiving records.
• Provide front desk reception support, including greeting visitors, answering phones, and directing inquiries.
• Communicate proactively with internal teams (warehouse, accounting, sales) regarding order status and inventory levels.
• Identify and flag pricing errors, shipment discrepancies, or vendor delays.

Skills

Purchase Order Processing

ERP Systems

Inventory Receiving

Data Entry

Vendor Management & Follow-Up

Dropship Order Tracking

Cost Validation

Accounts Payable Support

Education

High school diploma

Associate's or Bachelor's degree in Business, Supply Chain, or related field a plus

Tools

Macola

NetSuite

SAP

Microsoft Dynamics

Epicor

Microsoft Excel

Job description

Horsepower Automotive Group in Chandler, AZ is seeking a Purchasing Associate to manage POs, data entry, and inventory in a fast-paced, multi-brand office. You will coordinate with vendors, track dropship orders, and ensure accurate records across ERP systems.

The role requires a detail-oriented professional with 1+ year experience, strong Excel skills, and the ability to balance multiple priorities while providing front-desk support.