Purchasing Associate

Horsepower Automotive Group; Chandler (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

Vision insurance

Short-Term Disability Insurance – 100%

Sick Time / Paid time off

Employee Referral Program

Job summary

Horsepower Automotive Group in Chandler, AZ is seeking a Purchasing Associate to manage POs, data entry, and inventory in a fast-paced, multi-brand office. You will coordinate with vendors, track dropship orders, and ensure accurate records across ERP systems.

The role requires a detail-oriented professional with 1+ year experience, strong Excel skills, and the ability to balance multiple priorities while providing front-desk support.

Qualifications

• 1+ years of experience in purchasing, procurement, inventory, or order entry.
• Hands-on experience with an ERP system (e.g., Macola, NetSuite, SAP, Microsoft Dynamics, Epicor, or similar) strongly preferred.
• Proficiency in Microsoft Excel and general data entry accuracy.
• Strong attention to detail and ability to catch cost or quantity discrepancies quickly.
• Excellent written and verbal communication skills for vendor follow-up and internal coordination.
• Comfortable managing multiple priorities: purchase orders, dropship tracking, inventory receiving, and front desk duties.
• Ability to work independently and as part of a team in a fast-paced environment.
• High school diploma required; Associate's or Bachelor's degree in Business, Supply Chain, or related field a plus.

Responsibilities

• Send and process purchase orders (POs) to vendors and suppliers accurately and on schedule.
• Enter and maintain data in the company ERP system, ensuring records are accurate, complete, and up to date.
• Receive incoming inventory, verify shipments against POs and packing slips, and update inventory records.
• Follow up with vendors on order status, lead times, backorders, and delivery confirmations.
• Place and track dropship orders, coordinating directly with suppliers to ensure timely delivery to end customers.
• Validate purchase costs against quotes, contracts, and invoices to catch discrepancies before payment.
• Reconcile purchase orders, packing slips, and invoices to support accurate accounts payable processing.
• Maintain organized, audit-ready purchasing and receiving records.
• Provide front desk reception support, including greeting visitors, answering phones, and directing inquiries.
• Communicate proactively with internal teams (warehouse, accounting, sales) regarding order status and inventory levels.
• Identify and flag pricing errors, shipment discrepancies, or vendor delays.

Skills

Purchase Order Processing

ERP Systems

Inventory Receiving

Data Entry

Vendor Management & Follow-Up

Dropship Order Tracking

Cost Validation

Accounts Payable Support

Education

High school diploma

Associate's or Bachelor's degree in Business, Supply Chain, or related field a plus

Tools

Macola

NetSuite

SAP

Microsoft Dynamics

Epicor

Microsoft Excel

Job description

WHO ARE WE?

Horsepower Automotive Group (HPAG), is a leader in the growing automotive aftermarket industry. When you join HPAG, you’ll have a unique opportunity to be a part of our exciting and rapidly growing, multi-brand organization. Our brands include Addictive Desert Designs, DV8 Offroad, Flatline Van Co, Rago Fabrication and C4. We support a collaborative environment and value open participation from individuals with different ideas, experiences, and perspectives.

Are you ready to be part of our future?

We are hiring a Purchasing Associate in Chandler, AZ to support the procurement and inventory operations at Horsepower Automotive Group. This role is ideal for a highly organized, detail-oriented professional who thrives on accuracy and process. You'll manage the full purchase order lifecycle, coordinate with vendors, track dropship shipments, receive and log inventory in our ERP system, and provide front-desk coverage as part of a collaborative office team. If you have experience as a Purchasing Assistant, Purchasing Coordinator, Procurement Associate, Inventory Coordinator, or Order Entry Specialist, we'd love to hear from you.

Key Responsibilities

• Send and process purchase orders (POs) to vendors and suppliers accurately and on schedule
• Enter and maintain data in the company ERP system, ensuring records are accurate, complete, and up to date
• Receive incoming inventory, verify shipments against POs and packing slips, and update inventory records
• Follow up with vendors on order status, lead times, backorders, and delivery confirmations
• Place and track dropship orders, coordinating directly with suppliers to ensure timely delivery to end customers
• Validate purchase costs against quotes, contracts, and invoices to catch discrepancies before payment
• Reconcile purchase orders, packing slips, and invoices to support accurate accounts payable processing
• Maintain organized, audit-ready purchasing and receiving records
• Provide front desk reception support, including greeting visitors, answering phones, and directing inquiries
• Communicate proactively with internal teams (warehouse, accounting, sales) regarding order status and inventory levels
• Identify and flag pricing errors, shipment discrepancies, or vendor delays

Qualifications

• 1+ years of experience in purchasing, procurement, inventory, or order entry
• Hands-on experience with an ERP system (e.g., Macola, NetSuite, SAP, Microsoft Dynamics, Epicor, or similar) strongly preferred
• Proficiency in Microsoft Excel and general data entry accuracy
• Strong attention to detail and ability to catch cost or quantity discrepancies quickly
• Excellent written and verbal communication skills for vendor follow-up and internal coordination
• Comfortable managing multiple priorities: purchase orders, dropship tracking, inventory receiving, and front desk duties
• Ability to work independently and as part of a team in a fast-paced environment
• High school diploma required; Associate's or Bachelor's degree in Business, Supply Chain, or related field a plus

Core Skills

• Purchase Order Processing
• ERP Systems
• Inventory Receiving
• Data Entry
• Vendor Management & Follow-Up
• Dropship Order Tracking
• Cost Validation
• Accounts Payable Support

Benefits

• Health Insurance
• Dental Insurance
• Life Insurance
• Vision insurance
• Short-Term Disability Insurance – 100% Employer Paid
• Sick Time / Paid time off
• Employee Referral Program

Schedule

• Monday – Friday
• Full-Time
• Compensation: $50,000–$65,000 per year, based on experience

Work Location

In-Person at our facility in Chandler, AZ

It is the policy of Horsepower Automotive Group, and its affiliated companies to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law.