Strategic Procurement & Contract Specialist

City Schools of Decatur; Decatur (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

City Schools of Decatur seeks a Procurement and Contract Specialist to support all procurement and payment activities for the district. You will manage purchase orders, contract compliance, and supplier relations under the Finance department.

The role emphasizes adherence to laws, maintenance of contract records, and bid processes, with responsibilities for RFI/RFP coordination and E-Verify records. Strong negotiation and data analysis are required.

Qualifications

• Bachelor's degree in business administration, public administration, accounting or a directly related field
• Four years of specific experience in a purchasing environment
• Four years of additional related work experience may be substituted for a bachelor's degree
• Proficiency with office software, spreadsheets, management and analysis of purchasing data
• Demonstrated negotiation skills
• Two (2) years of experience managing a P-Card program

Responsibilities

• Serves as an internal and external point of contact for matters related to contracts and procurement
• Reviews and approves purchase order requests; Issues and distributes purchase orders
• Adheres to all Federal, State, and local rules, laws, regulations, guidelines and processes associated with the procurement of and payment for goods and services for the school district
• Articulates conditions of contract monitoring and management to ensure accurate reporting, compliance, optimal pricing, and cost effectiveness of all procurement efforts
• Fosters positive working relationships with all internal stakeholders, agencies and suppliers
• Prepares requests for information (RFI) and requests for proposal (RFP) in accordance with district policies, legal requirements and internal customer specifications
• Ensures that an appropriate number of bids are solicited; maintains detailed records and tracking of all bids and assists stakeholders in finding pre-bid contracts where applicable
• Maintains a master contract list and tracks YTD spending against contracts in force
• Notifies the Executive Director of Finance when real expenditures for an individual supplier necessitate the need for additional approvals or additional processes to be followed
• Establishes a process and schedule to track and monitor supplier performance, compliance, and renewals
• Sends out supplier renewal notices in accordance with the terms and conditions of individual supplier contracts
• Notifies internal customers at least 90 days in advance of upcoming contact renewals, further in advance if required, in order that a bid or review may take place
• Completes all E-Verify reporting and is responsible for records maintenance in accordance with E-Verify laws, guidelines, and regulations
• Works with general counsel to generate final verbiage, wording, terms and conditions of contracts before recommending the district enter into such
• Communicates and collaborates with colleagues, supervisors, and the public
• Prepares letters, reports, memorandums, agendas and/or charts from notes, verbal instructions
• Participates in training programs to increase skills and proficiency; maintains knowledge of available state bids
• Maintains confidentiality and professionalism

Skills

Negotiation skills

P-Card management

Office software

Purchasing data analysis

Education

Bachelor's degree in business/public/accounting or related field

Job description

City Schools of Decatur seeks a Procurement and Contract Specialist to support all procurement and payment activities for the district. You will manage purchase orders, contract compliance, and supplier relations under the Finance department.

The role emphasizes adherence to laws, maintenance of contract records, and bid processes, with responsibilities for RFI/RFP coordination and E-Verify records. Strong negotiation and data analysis are required.