Strategic Planning Team - TEMP Executive Assistant

Glovis America, Inc.; Irvine, Northern (CA, KY); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Medical Insurance

401(k) Matching

Paid Vacation & Holidays

Tuition Reimbursement

Job summary

Glovis America, Inc. is seeking a TEMP Executive Assistant to support the Head of Americas, managing calendars, travel, and executive communications across the Americas. The role entails coordinating regional governance and preparing briefing materials for leadership.

The ideal candidate will have 1–2 years of executive assistant experience, strong organizational skills, and proficiency with Microsoft Office tools in a fast-paced corporate setting.

Qualifications

• Associates Degree required.
• 1–2 years of executive assistant experience.

Responsibilities

• Provide executive support to Head of Americas, including calendar management and travel planning.
• Coordinate regional governance, meeting agendas, and documentation for executive committees.
• Support reporting materials, ad hoc requests, and strategic initiatives across the Americas.
• Coordinate AHQ and regional travel, scheduling, and liaison with stakeholders.

Skills

Executive support

Multitasking

Communication skills

Microsoft Office

Education

Associates Degree

Tools

Microsoft Office

Job description

Strategic Planning Team - TEMP Executive Assistant

Glovis America - 18191 Von Karman Ave, 18191 Von Karman Ave, Irvine, California, United States of America

Job Description

Posted Thursday, August 13, 2026 at 10:00 AM

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Executive Assistant to the Head of Americas plays a critical role in supporting executive operations, regional governance, and strategic coordination across the Americas region. This position is responsible for managing executive schedules, coordinating regional meeting governance, supporting AHQ visitors and communications, maintaining management reporting materials, and ensuring efficient execution of executive priorities and administrative processes.

The ideal candidate possesses exceptional organizational skills, attention to detail, strong communication capabilities, and the ability to manage multiple priorities while interacting with senior leaders across global and regional organizations.

Compensation

$25/hr

Responsibilities

1. Executive Support for Head of Americas (50%)
Manage the Head of Americas’ calendar, business travel, and executive schedules.
Coordinate domestic and international business trips, including itinerary planning, TR preparation, flight and hotel reservations.
Process travel and operational expense reimbursements in compliance with company policies.
Monitor and manage annual travel and operating expense budgets for the Head of Americas.
Facilitate executive correspondence, approvals, and administrative requests.
Serve as the primary point of contact for executive administrative matters and ensure seamless daily operations.

2. Meeting Governance & Executive Communication Management (20%)
Manage the overall governance framework of regional executive meetings and management committees.
Develop annual, quarterly, and monthly executive meeting schedules and calendars.
Coordinate meeting agendas, attendee lists, logistics, meeting invitations, and action item tracking.
Prepare, consolidate, and distribute meeting materials and executive briefing packages.
Maintain meeting archives, records, and historical management documentation.
Monitor completion of action items and follow-up deliverables from executive meetings.
Ensure timely circulation and proper version control of executive and management-level presentation materials.

3. Executive Operations & Reporting Support (15%)
Compile, update, and maintain quarterly subsidiary status reports across the Americas region.
Support executive-level reporting, presentations, briefing materials, and ad hoc management requests.
Conduct market, industry, and macroeconomic research to support executive decision-making.
Track key action items and follow-up activities arising from executive meetings and management directives.
Support special projects and strategic initiatives assigned by the Head of Americas.

4. Meeting Schedule Coordination and GHQ Traveler Management (10%)
Plan and coordinate regional and AHQ level meeting schedules to optimize the availability of the Head of Americas.
Prepare and distribute consolidated monthly meeting calendars to relevant stakeholders across business units.
Coordinate logistics and schedules for GHQ business travelers, including itinerary management, site visit arrangements, and local coordination.

Traveling domestic and internationally up to 0%

Other duties as assigned

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Must have previous experience supporting C-suites in a mid to large company
• Ability to work in fast paced environment with ability to multitask
• Strong interpersonal and communication skills both written and verbally
• Advanced Microsoft software (Excel, Power Point, Word, etc.)

Education & Experience

• Associates Degree Required
• 1 – 2 years of direct experience as an executive assistant

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, seX or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender eXpression, age, citizenship, seXual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CAoffice

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.

Glovis America - 18191 Von Karman Ave, 18191 Von Karman Ave, Irvine, California, United States of America