Strategic Planning Team - Legal Assistant

Colonial Group; Irvine (CA); Sur place; USD 79 000 - 82 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Vision Insurance

Dental Insurance

401(k) Matching

Paid Vacation / Holidays

Résumé du poste

GLOVIS America Inc. in Irvine, CA is seeking an AHQ Paralegal to support legal operations. You will work closely with attorneys, business partners, and external vendors to streamline contract workflows and improve efficiency.

The position requires an Associates degree and 5–6 years of Clerk/Paralegal experience. The role offers a comprehensive benefits package and a yearly salary range of $78,500–$82,000.

Qualifications

• Effective and professional communication skills, both written and oral.
• Strong reading comprehension, grammar, writing, and language skills.
• Ability to complete all essential job functions with high level of accuracy.
• Proficient in Microsoft Word, Excel, Outlook and related tech tools.
• Experience using contract management or vendor management software.

Responsabilités

• Serve as primary liaison between AHQ legal team and external lawyers for large cases and projects, and manage invoice payments.
• Manage, prioritize, and track contract requests and approvals per internal policies.
• Support litigation and pre-litigation matters by organizing and reporting information from multiple sources.
• Develop and refine procedures to improve accuracy, approvals, record-keeping, and operations efficiency.
• Maintain and update case files, contracting templates, litigation templates, and internal playbooks.
• Monitor and evaluate contract-management processes for effectiveness and compliance.
• Schedule meetings, coordinate spaces, and provide administrative support.
• Travel domestically up to 15%.
• Perform other duties as assigned.

Connaissances

Communication

Reading comprehension

Attention to detail

Microsoft Office

Contract management software

Formation

Associates degree

Description du poste

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

AHQ Paralegal will support legal operations. The position work closely with attorneys, business persons, and external partners to help drive efficient contract processes, improve legal workflows, and support a variety of legal matters across the company. This role offers the opportunity to make an immediate impact by strengthening operational excellence within a dynamic, highly collaborative environment.

Compensation

$78,500 - $82,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Serving as a primary liaison between AHQ legal team and external lawyers for large cases and projects, and manage invoice payments.
• Managing, prioritizing, and tracking contract requests and approvals in accordance with internal policies and procedures.
• Supporting litigation and pre-litigation matters by organizing and reporting information from multiple sources.
• Developing, implementing, and refining procedures to improve accuracy, approvals, record-keeping, and overall legal operations efficiency.
• Maintaining and updating case files, contracting templates, litigation templates, and internal playbooks.
• Monitoring and evaluating contract-management processes to measure effectiveness and ensure compliance.
• Scheduling meetings, Setting up meeting rooms, and other administrative supports
• Traveling domestic up to 15%
• Other duties as assigned

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Effective and professional communication skills, both written and oral
• Strong reading comprehension, grammar, writing, and language skills
• Ability to complete all essential job functions with high level of accuracy
• Proficient in Microsoft applications (Word, Excel, Outlook). Must be proficient in technology applications including the Company operating system and specialized software required for performance of position
• Experience using a contract management software, or vendor management software

Education & Experience

• Associates Required
• 5 - 6 years of direct experience in Clerk, Paralegal

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CAoffice

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.