Strategic Onboarding & Talent Coordination

Rush University Medical Center; Chicago (IL); On-site; USD 32,000 - 50,000; Full time

Job summary

Rush University Medical Center in Chicago is seeking a Talent Acquisition Coordinator to partner with recruiters, manage hiring workflows, and support pre-boarding for new employees. You will contribute to a positive candidate experience and uphold Rush policies and procedures.

The role emphasizes data accuracy in applicant tracking systems, proactive communication with managers and candidates, and handling pre-employment activities including background checks and I-9 verification.

Qualifications

• Associate’s degree with two years or more admin support OR five years recruitment administrative experience.
• Minimum of three years’ work experience in a busy, fast-paced environment, preferably HR, customer service, or hospitality.
• Strong customer service skills and experience handling difficult conversations.
• Exceptional organizational and follow-through skills.
• Ability to work independently.
• Ability to handle multiple tasks simultaneously.
• Strong sense of urgency, adaptability, flexibility, and resourcefulness.
• Ability to communicate effectively with all types of individuals.
• Proficiency with the Microsoft Office Suite.

Responsibilities

• Enter, maintenance, and integrity of data in applicant tracking systems.
• Maintains candidate statuses and ensures accuracy within the applicant tracking system.
• Establishes and develops solid working relations with hiring managers, recruiters, applicants and new hires.
• Responsible for all pre-employment activities including initiating background checks, monitoring progress, and providing regular updates to all necessary parties.
• Collects and tracks all pre-employment documentation to ensure proper compliance measures are met.
• Proactively troubleshoots issues related to employment clearance and takes appropriate steps to mitigate the issue.
• Meets with new hires to execute new hire paperwork including verification of I-9 documentation and license/certification verification (if appropriate).
• Conducts fingerprinting for IDPH and UCIA.
• Assists with training new staff.
• Assists with recruitment fairs and open houses.
• Generates applicant tracking system reports for various areas, including the Division of Nursing and New Hire Orientation.
• Provides reports as needed.
• Covers front desk as needed, which includes greeting visitors and candidates.
• Administers pre-employment tests.
• All other duties assigned.

Skills

Customer service

Communication

Organizational skills

Multitasking

Independent worker

MS Office

Education

Associate’s degree

Tools

Microsoft Office Suite

Applicant Tracking Systems

Job description

Rush University Medical Center in Chicago is seeking a Talent Acquisition Coordinator to partner with recruiters, manage hiring workflows, and support pre-boarding for new employees. You will contribute to a positive candidate experience and uphold Rush policies and procedures.

The role emphasizes data accuracy in applicant tracking systems, proactive communication with managers and candidates, and handling pre-employment activities including background checks and I-9 verification.