Strategic Occupancy Planner

JLL; Tempe (AZ); On-site; USD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking a Strategic Occupancy Planner to drive occupancy strategy development across a regional portfolio. This role involves analyzing space needs, optimizing utilization, and developing migration plans to align with corporate growth strategies. The ideal candidate will have a strong background in space planning, data analysis, and project management, along with excellent communication skills. Join a dynamic team to make a significant impact on workplace strategy and enhance organizational efficiency. If you are passionate about optimizing space and have a strategic mindset, this opportunity is perfect for you.

Qualifications

• 5+ years in space/occupancy planning at a strategic level.
• Bachelor's degree in architecture, design, or related field.

Responsibilities

• Develop occupancy strategies based on headcount forecasts.
• Analyze client portfolios to optimize space utilization.
• Lead a team of occupancy planners and manage multiple projects.

Skills

Space Optimization

Data Analysis

Project Management

Communication Skills

Strategic Planning

Education

Bachelor's degree in architecture or related field

Tools

CAFM systems

Bluebeam

Microsoft Excel

Microsoft Office suite

Job description

Join to apply for the Strategic Occupancy Planner role at JLL.

Role Purpose

To drive occupancy strategy development and implementation across Client’s Regional portfolio, including managing the supply, capacity, demand, and vacancy in support of short-term and long-term headcount projections. Within the geography, identify current space availability, workplace strategy impacts, and projected space needs based on headcount forecast and business requirements by group.

What This Job Involves

1. Apply and validate finance-approved top-down headcount projections by business unit for a rolling three-year planning horizon, partnering with the Portfolio Strategy team.
2. Analyze the client’s portfolio to identify opportunities to optimize space for all organizations within the existing and committed portfolio.
3. Track and report projected versus actual headcount by organization.
4. Develop city and site-specific occupancy strategies with GREF Leadership and Portfolio Strategy.
5. Report current and forecasted supply and capacity for a rolling three-year timeframe.
6. Collect preliminary program requirements for each organization/team (by building, if necessary).
7. Develop migration plans and sequencing of organizational moves.
8. Incorporate occupancy strategy into long-term strategy documents, clearly articulating impacts to city, site, and organizational allocations.
9. Create stacking diagrams of current and future states based on three-year headcount forecasts.
10. Obtain organizational alignment on migration and stacking plans.
11. Coordinate scope and phasing schedule for project implementation based on stacking plans and migration strategy.
12. Ensure planning aligns with corporate guidelines and supports forecasted growth and organizational requirements.
13. Recommend and apply space policies, standards, procedures, and protocols.
14. Educate and ensure compliance with planning and space policies/standards, procedures, and protocols.
15. Maintain org-level 2 & 3 space allocation plans.
16. Review site audit data and collaborate with local occupancy planners or facility managers for validation.
17. Support the Agile Workplace program through badge data analysis and utilization studies.
18. Facilitate communication among occupancy planners, business space planners, org space program managers, and other GREF team members.
19. Lead a small team of occupancy planners and manage multiple projects simultaneously.
20. Develop occupancy plan of record reflecting forecasted supply and demand.
21. Support long-range strategy development, incorporating occupancy strategies into overall planning narratives.
22. Develop migration and stack plans by city and site level.
23. Maintain current and forecasted headcount data.

Key Interactions

• Portfolio Strategist(s)
• Occupancy Planners
• RE&F Managers
• Org Space Program Managers within region
• MAC teams
• Facility Management teams
• Space data management team
• Design and Construction team
• Transactions

Technology Proficient

• Proficient in CAFM systems and Bluebeam preferred
• Proficient in Microsoft Excel (pivot tables, V-Lookups, formulas)
• Strong written communication skills for planning strategies and presentations
• Proficient in Microsoft Office suite
• Effective in conducting video conferencing meetings

Education / Experience

• Bachelor's degree in architecture, design, consulting/advisory work, or related field with at least five years’ experience in a corporate environment.
• 5+ years experience in space/occupancy planning at a strategic level.

Senior Level

• Mid-Senior level

Employment Type

• Full-time

Job Function

• Business Development and Sales