Strategic Meeting & Congress Program Manager

WillHire; Ridgefield (CT); On-site; USD 90,000 - 120,000; Full time

Job summary

WillHire in the United States is seeking a CMM Manager to plan and execute internal meetings, incentives, HCP events, congresses, and other high-profile programs within the Human Pharma business. You will manage meetings from intake to closeout and partner with CMM Leads on strategic initiatives.

As a central coordinator, you will work with meeting owners, agencies, and suppliers to deliver compliant, cost-effective experiences, support team operations, and contribute to ongoing process

Qualifications

• Bachelor’s degree with approximately three or more years; or master’s degree with approximately two or more years.
• Experience in meeting and event management, project or program management, meeting operations, hospitality, procurement, or related fields.
• Demonstrated ability to manage multiple programs, priorities, budgets, timelines, vendors, and stakeholders in a deadline-driven environment.
• Strong project management, organization, communication, problem-solving, financial tracking, and relationship-management skills.

Responsibilities

• Manage assigned meetings from intake through reconciliation and closeout in accordance with CMM standards, playbooks, policies, and procedures.
• Partner with meeting owners to define objectives, scope, audience needs, timelines, budgets, and measures of success.
• Coordinate end-to-end planning with the meeting agency and suppliers, including venue and space requirements, registration, food and beverage, production, attendee communications, transportation, and special events.
• Develop and maintain project plans, milestone schedules, decision logs, meeting materials, status updates, and post-event summaries.
• Develop and maintain meeting budgets, track expenses and forecasts, support invoice reconciliation, and provide accurate updates to meeting owners and Finance.

Skills

Meeting planning

Project management

Budget management

Vendor management

Cross-functional collaboration

Education

Bachelor’s degree with 3+ years

Master’s degree with 2+ years

Tools

Cvent

SpotMe

Power BI

Invoice Track

We Buy

Job description

WillHire in the United States is seeking a CMM Manager to plan and execute internal meetings, incentives, HCP events, congresses, and other high-profile programs within the Human Pharma business. You will manage meetings from intake to closeout and partner with CMM Leads on strategic initiatives.

As a central coordinator, you will work with meeting owners, agencies, and suppliers to deliver compliant, cost-effective experiences, support team operations, and contribute to ongoing process