Strategic Legal Ops & Contracts Manager

NACBA; New York (NY); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Paid Time Off

401K Match

Education Assistance

Job summary

Everytown for Gun Safety Action Fund seeks a Contracts and Legal Operations Manager to lead the administrative lifecycle of contracts, grants, and charitable registrations. Based in NYC, you will bridge program teams with OGC, Finance, and Financial Operations to ensure compliant processing and timely execution of agreements.

You will oversee vendor vetting, draft standard documents, manage the grants system, and coordinate training to empower staff on legal intake and compliance workflows.

Qualifications

• 3+ years of experience in legal administration, paralegal work, or contract management.
• A bachelor's degree or equivalent combination of education and experience.
• Strong organizational skills, process execution, and high attention to detail.
• Excellent communication, interpersonal skills, and problem-solving abilities.
• Ability to multitask, meet deadlines, and work effectively in a high-pressured environment.
• Ability to work effectively with program and other Everytown staff, grantees, partners, vendors, and outside counsel.
• Discretion and ability to handle confidential issues.
• Familiarity with DocuSign, Google Suite, Salesforce, GuideStar, IRS website, and Quickbase preferred.

Responsibilities

• Manage the administrative lifecycle of contracts and grants, including intake, vetting of prospective vendors and grantees, routing for approvals, signature coordination, and database tracking.
• Oversee the front-line legal and business assessment of all contract requests, including suitability of vendors. Serve as the strategic partner to program staff by proactively resolving issues and exercising professional judgment to determine when matters require escalation to OGC attorneys.
• Draft standard vendor agreements and grant documents, escalating complex legal matters to OGC attorneys.
• Serve as a strategic partner to Field Operations and volunteer networks (e.g., Moms Demand Action). Participate in recurring meetings to ensure early visibility into field activities, partnering with teams to proactively navigate and resolve issues related to permits, event space agreements, and on-the-ground activations.
• Managing the grants and sponsorship portfolio within our grants management system, serving as a strategic partner to the Financial Operations team to ensure seamless and compliant processing.
• Coordinate final execution of contracts and grants, including uploading fully executed agreements to Quickbase and collecting documentation required for subsequent payment release.
• Support OGC attorneys with ongoing updates of organizations’ legal templates (contracts, grants, NDAs). Design and lead organizational training programs and office hours to empower program staff on vendor selection, legal intake processes, and compliance workflows.
• Provide administrative support for the Vendor, Grants, and Contracts portals, partnering with the IT Team to troubleshoot intake systems as needed.
• Support the data privacy portfolio by identifying and escalating data-related issues to OGC attorneys, and executing specific data-vetting processes during vendor reviews.

Skills

Legal admin

Paralegal experience

Contract management

Communication

Discretion

Team collaboration

Document management

Education

Bachelor's degree

Tools

DocuSign

Google Suite

Salesforce

GuideStar

IRS website

Quickbase

Job description

Everytown for Gun Safety Action Fund seeks a Contracts and Legal Operations Manager to lead the administrative lifecycle of contracts, grants, and charitable registrations. Based in NYC, you will bridge program teams with OGC, Finance, and Financial Operations to ensure compliant processing and timely execution of agreements.

You will oversee vendor vetting, draft standard documents, manage the grants system, and coordinate training to empower staff on legal intake and compliance workflows.