Strategic Healthcare Purchaser

USA Health; Mobile (AL); On-site; USD 50,000 - 75,000; Full time

Job summary

USA Health is seeking a Procurement Specialist to support purchasing of materials, supplies, and equipment for the health system, ensuring compliance with defined procedures.

The role involves processing requisitions, generating purchase orders, managing vendor communications, and assisting in expediting orders to prevent stock-outs while maintaining accurate records and contract adherence.

Qualifications

• HS diploma or equivalent with 4 years directly related experience required or
• Bachelor's Degree will substitute for the required experience
• Comparable combination of education and experience may substitute for the above requirements.

Responsibilities

• Assist with purchasing materials, supplies, and equipment according to defined procedures
• Handles complex vendor issues including standing orders and blanket Purchase Orders
• Assists in training/orienting new staff
• Reviews all purchase requisitions for completeness and appropriateness
• Returns incomplete/inappropriate requisitions to the originating department with an explanation
• Reviews items being ordered for contract adherence and standardization
• Routes completed requisitions for purchase order generation
• Generates purchase orders in health system materials management system
• Transmits/communicates purchase orders to vendors and confirms receipt
• Expedites orders to prevent stock-outs and reviews stock-out reports
• Maintains the Item catalog in the materials management system
• Familiar with GPO contracts for vendors and product information
• Resolves discrepancies and assists departments with requisitions for special orders
• Works with Accounts Payable to ensure vendor payment terms are met
• Works with Receiving on receipt issues
• Addresses missing information like packing slips or PO references
• Meets targets for invoice exceptions, open POs, and PO confirmations
• Assists clinics with pharmaceutical orders and vaccine purchases
• Communicates with vendors and healthcare staff professionally
• Maintains records including POs, requisitions, quotes, and contracts
• Maintains back order spreadsheet for assigned vendors
• Completes mandatory department and hospital training
• Adheres to cost effective practices and infection control standards
• Regular attendance and ability to work defined schedule and overtime as required

Skills

Vendor management

Attention to detail

Communication skills

Education

High School Diploma or equivalent

Bachelor's Degree (preferred)

Job description

USA Health is seeking a Procurement Specialist to support purchasing of materials, supplies, and equipment for the health system, ensuring compliance with defined procedures.

The role involves processing requisitions, generating purchase orders, managing vendor communications, and assisting in expediting orders to prevent stock-outs while maintaining accurate records and contract adherence.