Strategic FOIA & Records Analyst

City of Naperville; Naperville (IL); On-site; USD 67,000 - 74,000; Full time

Job summary

The City of Naperville seeks a FOIA Analyst to administer and analyze the centralized FOIA program, handling complex and sensitive requests while applying FOIA law, legal research, records management, and redaction practices.

The role coordinates with the Legal Department and other city offices to ensure timely, consistent, and legally compliant responses, while maintaining confidentiality and quality control of records.

Qualifications

• Associate’s degree in Public Administration, Business Administration, Records Management, Legal Studies, or a related field.
• Two or more years of records management, public administration, legal support, or similarly related experience.
• One or more years of experience with FOIA administration.
• State of Illinois FOIA Officer certification or ability to obtain certification within 30 days of employment.
• LEADS certification or ability to obtain within six months of employment.

Responsibilities

• Reviews, analyzes, and coordinates responses to complex, sensitive, or high-priority FOIA requests, including personnel, juvenile, law enforcement records, ongoing investigations, body-worn camera recordings, litigation.
• Reviews FOIA responses for completeness, accuracy, consistency, and compliance with laws and City procedures.
• Analyzes responsive records and recommends exemptions and redactions per Illinois FOIA and City procedures.
• Coordinates with the City’s Legal Department on complex or legally sensitive FOIA matters and assists in preparing responses to inquiries and appeals.
• Performs legal and statutory research related to FOIA requests and relevant authorities.
• Assists in preparing responses to inquiries and coordinates required documentation and deadlines.
• Provides guidance to FOIA Technicians and City departments on interpretation, collection, exemptions, redaction, and disclosure requirements.
• Assists in developing and improving City-wide FOIA policies, training materials, and quality-control processes.
• Provides training and educational resources to City staff regarding FOIA compliance and records management.
• Monitors FOIA requests to meet deadlines and identifies those needing escalation or special review.
• Coordinates records collection and review across City departments to ensure responsive records are identified and processed.
• Maintains accurate records and documentation related to FOIA requests and responses.

Education

Associate’s degree in Public Administration, Business Administration, Records Management, Legal Studies, or a related field

FOIA administration

Legal research

Tools

GovQA

FOIA process software

Job description

The City of Naperville seeks a FOIA Analyst to administer and analyze the centralized FOIA program, handling complex and sensitive requests while applying FOIA law, legal research, records management, and redaction practices.

The role coordinates with the Legal Department and other city offices to ensure timely, consistent, and legally compliant responses, while maintaining confidentiality and quality control of records.