Strategic Executive Assistant to CIO & CFO

JM Family Enterprises; Deerfield Beach (FL); On-site; USD 52,000 - 72,000; Full time

Job summary

JM Family Enterprises offers an Executive Assistant role supporting the SVP–CIO and ITS CFO in a fast-paced corporate setting in Deerfield Beach, FL. The ideal candidate will coordinate calendars, travel, and events, manage complex scheduling, and partner with internal teams and external stakeholders to ensure smooth day-to-day operations.

We seek a proactive, organized professional with discretion and strong communication skills who can handle confidential information and multiple priorities

Qualifications

• Prior experience supporting senior executives in a corporate environment.
• Strong calendar management, travel coordination, and meeting logistics.
• Excellent written and verbal communication with discretion and confidentiality.
• Highly organized, proactive, and able to manage multiple priorities.

Responsibilities

• Manage and maintain complex executive calendars for the SVP–CIO and ITS CFO.
• Coordinate renovations, maintenance, and moves for the 500 Building with JM Design Team.
• Plan and execute ITS meetings and events; coordinate catering and facilities as needed.
• Arrange travel in partnership with Aviation and Marine departments; ensure accuracy and timeliness.
• Handle expense reporting, invoice processing, and office supply orders.
• Prepare, edit, and format correspondence and executive documents.
• Maintain confidential information with discretion and professionalism.
• Act as liaison with internal/external stakeholders to ensure effective communication.
• Partner with EMT admins and ITS VPs to support priorities; maintain organized files.
• Build relationships with vendors and partner organizations; provide backup coverage as needed.

Skills

Calendar management

Travel coordination

Meeting logistics

Communication skills

Discretion

Organizational skills

Proactive problem solving

Relationship management

Tools

Microsoft Office Suite

Job description

JM Family Enterprises offers an Executive Assistant role supporting the SVP–CIO and ITS CFO in a fast-paced corporate setting in Deerfield Beach, FL. The ideal candidate will coordinate calendars, travel, and events, manage complex scheduling, and partner with internal teams and external stakeholders to ensure smooth day-to-day operations.

We seek a proactive, organized professional with discretion and strong communication skills who can handle confidential information and multiple priorities