Strategic Executive Assistant to C-Suite Leaders

Publicis Groupe; New York (NY); Hybrid; USD 60,000 - 112,000; Full time

Job summary

Epsilon, part of Publicis Groupe, seeks an Executive Assistant to support a Senior Vice President and C-level executives. You will manage calendars, coordinate domestic and international travel, arrange meetings, and handle confidential information with discretion.

Ideal candidates bring 5+ years of admin experience, superb communication, and strong organizational skills to thrive in a fast-paced environment and collaborate across teams and vendors.

Qualifications

• 5+ years professional work experience and/or training
• Prior experience as an Administrative Assistant is required
• Strong communication and organizational skills
• Ability to prioritize effectively and multi-task accordingly
• Ability to create reports and write business correspondence
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret an extensive variety of instructions in verbal, written or diagram form and deal with several abstract and concrete variables
• Ability to use word-processing, spreadsheets, Internet and email software
• Ability to work effectively with project teams and clients

Responsibilities

• Manages executive's schedule and makes/accepts/adjusts appointments as appropriate in a timely fashion
• Arranges and coordinates domestic and international travel schedules and reservations
• Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities
• Takes charge of all on-site and off-site meetings, manages outside vendors and budget, handles contracts for outside meeting vendors
• Prepares minutes of key meetings
• Prepares expense reports and submits them for reimbursement on behalf of executive
• Assists executive in other activities as assigned
• Partners with company leadership and executives to drive specific projects
• Supports the EPIC community as a key point of contact and active community member

Skills

5+ years experience

Administrative Assistant experience

Strong communication

Organizational skills

Multi-tasking

Business correspondence

Problem solving

Instruction interpretation

MS Word/Excel/Email

Tools

Outlook

Travel booking systems

Job description

Epsilon, part of Publicis Groupe, seeks an Executive Assistant to support a Senior Vice President and C-level executives. You will manage calendars, coordinate domestic and international travel, arrange meetings, and handle confidential information with discretion.

Ideal candidates bring 5+ years of admin experience, superb communication, and strong organizational skills to thrive in a fast-paced environment and collaborate across teams and vendors.