Strategic Executive Assistant, Development & CEO Programs (Onsite DC)

careers-cfr; Washington (District of Columbia); On-site; USD 90,000 - 97,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Council on Foreign Relations (CFR) in Washington, DC invites applications for an Executive Assistant to support the VP and Chief Development Officer and VP of Corporate and CEO Programs. The role requires strong discretion, superb communication, and coordination across departments, with minimum four days onsite per week.

Ideal candidates bring 5+ years of relevant experience, excellent MS Office skills, and the ability to manage calendars, budgets, and stakeholder relationships in a

Qualifications

• Bachelor's degree preferred, but not required.
• 5+ years of relevant experience.

Responsibilities

• Provide support to the VP and Chief Development Officer and the VP of Corporate Member Relations in calendar maintenance, expense reports, contract review, invoices, travel schedules, correspondence, document management, and team building activities.
• Act as first point of contact for Development and the Corporate and CEO Programs departments, acting as a resource for employees and helping them figure out who to contact about various issues/questions.
• Manage departmental budgets, collecting inputs from relevant department members, inputting data into CFR finance platforms/databases, and updating principals and other team members regularly on revenue and expenses.
• Attend meetings with the principals, when appropriate, and take notes for follow-up and/or circulation.
• Manage action items for the principals and assist with tracking priorities for the departments to ensure cohesion across sub-teams.
• Manage department calendars and schedule team meetings, taking minutes, and circulating notes to the respective team.
• Draft communications and/or other documents, including outreach emails and letters to members and prospects.
• Provide a bridge for smooth communication from/to the principal’s offices with leaders and staff across the organization; build important internal and external relationships important to facilitate departmental success.
• Provide project support as requested, including researching vendors and making recommendations.
• Manage guest meeting logistics and greet guests upon arrival for in-person or virtual meetings
• Support both departments with coverage for in-person events or other all-hands-on- deck situations.

Skills

Communication skills

Attention to detail

Customer service

Organization

Multitasking

Discretion

Decision making

Problem solving

Stakeholder management

Education

Bachelor's degree preferred

Tools

Outlook

Microsoft Office Suite

Excel

PowerPoint

CRM/ATS systems

Job description

The Council on Foreign Relations (CFR) in Washington, DC invites applications for an Executive Assistant to support the VP and Chief Development Officer and VP of Corporate and CEO Programs. The role requires strong discretion, superb communication, and coordination across departments, with minimum four days onsite per week.

Ideal candidates bring 5+ years of relevant experience, excellent MS Office skills, and the ability to manage calendars, budgets, and stakeholder relationships in a