Strategic Events and Engagements Coordinator

Trinzic; Eglin Air Force Base (FL); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

401K plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Flexible work schedule

Job summary

KBR is seeking a Strategic Events and Engagements Coordinator to plan, coordinate and execute logistics for semi-annual weapons planning conferences at the General Officer level. The role is high-visibility and requires hands-on management in a fast-paced environment.

You will work with government, military and industry participants, manage timelines, RSVPs, venue, AV, catering, travel and on-site support, and develop after-action materials for continuous improvement.

Qualifications

• Bachelor's degree required in a relevant field.
• Experience in event planning, protocol, executive coordination, program support, operations support, or conference management in a defense or government environment.
• Experience coordinating high-visibility events involving senior leaders and officers.
• Demonstrated ability to manage multiple planning lines of effort simultaneously.
• Excellent written and verbal communication skills for senior audiences.
• Active Secret clearance required.

Responsibilities

• Serve as the lead coordinator to develop and execute plans for a semi-annual weapons planning conference involving general officer-level participation.
• Handle a wide range of tasks across a large team environment and government/joint agencies, from essential administrative and logistical duties to direct coordination with General Officer-level participants.
• Develop and maintain integrated planning timelines, task trackers, event checklists, seating/room planning, and execution schedules.
• Coordinate conference logistics including venue selection, room setups, audiovisual support, catering, transportation considerations, badging, and attendee support.
• Manage invitation development, distribution, RSVP tracking, participant registration, and attendee communication.
• Coordinate development and staffing of conference agendas, read-aheads, event materials, speaker support packages, and administrative products.
• Synchronize with Government stakeholders, joint service representatives, international participants, and industry attendees to ensure planning requirements are identified and addressed.
• Coordinate with security, public affairs, protocol, and communications stakeholders on all event requirements.
• Track action items, decisions, suspense dates, and follow-up requirements before, during, and after each conference.
• Provide on-site event execution support and troubleshoot issues in real time to ensure smooth conference operations.
• Develop after-action materials, lessons learned, and recommendations to improve future conference planning and execution.

Skills

Event planning

Executive coordination

Logistics management

Stakeholder coordination

High-visibility environment

Written and verbal communication

Education

Bachelor's degree

Tools

Event registration tools

Attendee tracking systems

Conference planning platforms

Job description

Strategic Events and Engagements Coordinator

At KBR, we deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 85 countries and operations in over 28 countries. KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results.

Trinzic is the future independent company to be created through the planned spin-off of KBR's Mission Technology Solutions business, expected in January 2027. Our people work at the frontier of what is possible, delivering solutions in challenging environments and advancing some of the world's highest-priority national security and space missions.

Backed by decades of mission success, deep expertise, and trusted partnerships, Trinzic will launch as a global organization with more than 18,000 employees supporting customers around the world. Join us at a defining moment and help shape the future of a company built to tackle complex challenges and make a meaningful impact.

Candidates who join KBR's Mission Technology Solutions business before the spin-off will transition to Trinzic when the separation is complete and will not need to reapply for employment.

Position Summary

KBR is seeking a highly organized and energetic professional to serve to plan, coordinate and execute logistics for a semi-annual weapons planning conference at the General Officer level/Senior Executive Service level. This role serves as the central integrator for conference planning and execution, ensuring all administrative, logistical, operational, stakeholder engagement, and coordination requirements are synchronized and completed to standard.

The ideal candidate will be comfortable operating in a high-visibility environment, coordinating directly with General Officer level participants, while also being willing to personally handle all tasks, no matter how small, to ensure a successful event.

Key Responsibilities

• Serve as the lead coordinator to develop and execute plans for a semi-annual weapons planning conference involving general officer-level participation.


• Handle a wide range of tasks across a large team environment and government/joint agencies, from essential administrative and logistical duties to direct coordination with General Officer-level participants, demonstrating a \"no task too small\" mindset.


• Develop and maintain integrated planning timelines, task trackers, event checklists, seating/room planning, and execution schedules.


• Coordinate conference logistics including venue selection, room setups, audiovisual support, catering, transportation considerations, badging, and attendee support.


• Manage invitation development, distribution, RSVP tracking, participant registration, and attendee communication.


• Coordinate development and staffing of conference agendas, read-aheads, event materials, speaker support packages, and administrative products.


• Synchronize with Government stakeholders, joint service representatives, international participants, and industry attendees to ensure planning requirements are identified and addressed.


• Coordinate with security, public affairs, protocol, and communications stakeholders on all event requirements.


• Track action items, decisions, suspense dates, and follow-up requirements before, during, and after each conference.


• Provide on-site event execution support and troubleshoot issues in real time to ensure smooth conference operations.


• Develop after-action materials, lessons learned, and recommendations to improve future conference planning and execution.

Work Environment

• Location: On-site (Eglin AFB, FL)


• Travel Requirements: Low


• Working Hours: Standard - Core hours 0900 - 1500

Qualifications

Required

• Bachelor's degree


• Experience in event planning, protocol, executive coordination, program support, operations support, or conference management in a defense, Government, or similarly complex environment.


• Experience coordinating high-visibility events involving senior leaders, flag officers, general officers, or executive-level stakeholders.


• Demonstrated ability to manage multiple planning lines of effort simultaneously, including logistics, scheduling, invitations, stakeholder coordination, and execution support.


• Extremely detail-oriented with the ability to manage timelines, track actions, and ensure completion of all planning requirements.


• Strong written and verbal communication skills for senior audiences.


• Experience coordinating across multiple stakeholder groups, including Government, military, industry, and external partners.


• Ability to operate professionally and effectively in a fast-paced, high-visibility environment.


• Ability to anticipate issues, solve problems proactively, and execute complex events with minimal oversight.


• Active Secret clearance

Desired

• Experience in protocol or ceremonies.


• Experience coordinating events with joint service, international, and industry participation.


• Familiarity with protocol considerations for senior leader or general officer-level events.


• Experience with event registration tools, attendee tracking systems, and conference planning platforms.


• Prior experience supporting a government program office, headquarters staff, or senior leader engagement process.


• Active Top Secret clearance

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver - Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.