Strategic Communications Coordinator

University of North Texa; Denton (TX); Hybrid; USD 57,000 - 60,000; Full time

Job summary

The Strategic Communications Coordinator at the University of North Texas supports communications initiatives within the Division of University Advancement, coordinating projects, maintaining departmental workflows, and helping ensure strategic priorities move efficiently from planning through completion.

Reporting to the Executive Director and Chief Communications Strategist, this role requires strong organizational, written and interpersonal skills, experience with project management tools,

Qualifications

• Bachelor's degree in related field and three years of related experience.
• Experience with project management software such as Wrike, Monday.com, Asana.

Responsibilities

• Supports the Executive Director and Chief Communications Strategist by coordinating administrative and operational activities that support strategic priorities.
• Maintains project timelines, dashboards, trackers and supporting documentation for executive initiatives.
• Creates and maintains Wrike projects, tasks and timelines supporting executive priorities.
• Coordinates meetings by preparing agendas, organizing materials, documenting meeting notes and tracking follow-up action items.
• Organizes and maintains departmental documentation, SharePoint resources, project files and shared resources.
• Assists with preparation and formatting of presentations, reports and other executive materials.
• Tracks progress on assigned initiatives and provides project status updates.
• Coordinates special projects and performs other duties as assigned.

Skills

Organizational skills

Project coordination

Written and verbal communication

Interpersonal communication

Relationship building

Problem solving

Attention to detail

Adaptability

Education

Bachelor's degree in related field

Tools

Wrike

Monday.com

Asana

Job description

Title: Strategic Communications Coordinator

Employee Classification: Project Coordinator

Campus: University of North Texas

Division: UNT-Advancement

SubDivision-Department: UNT-Principal Gifts

Department: UNT-Principal Gifts -Gen-170500

Job Location: Denton

Salary: $56,640 - 60,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.

Established in 1890, the University of North Texas is a place where students transform their lives through education and opportunity. With more than 46,000 students from across the state, nation, and world, UNT offers 240 academic programs — many nationally and internationally recognized. A Tier One research university and designated a Hispanic- and Minority-Serving Institution, UNT has a legacy of excellence in education, music, the arts, business and social sciences, with growing strengths in science and engineering. Last year, students earned nearly 13,000 degrees and joined UNT's network of 480,000 alumni, fueling progress and innovation.

Position Overview

The Strategic Communications Coordinator supports the successful execution of communications initiatives across the Division of University Advancement by coordinating projects, maintaining departmental workflows, and helping ensure strategic priorities move efficiently from planning through completion.

Reporting to the Executive Director and Chief Communications Strategist, this position works closely with the team and division partners to coordinate timelines, track deliverables and facilitate communication among project stakeholders in support of departmental priorities.

This position is responsible for supporting the operational execution of Advancement Communications initiatives, allowing strategists and department leadership to focus on communications strategy, creative development, relationship management and organizational priorities. The Strategic Communications Coordinator does not direct communications strategy or own departmental systems, but serves as an operational support partner that keeps projects moving efficiently from concept through completion.

Success in this role requires exceptional organizational skills, strong communication abilities, sound judgment and the ability to anticipate needs, proactively solve problems and manage multiple priorities in a fast-paced environment.

Minimum Qualifications

Bachelor's degree in related field and three years of related experience.

Knowledge, Skills and Abilities

• Exceptional organizational and project coordination skills with the ability to manage multiple concurrent initiatives.
• Demonstrated ability to prioritize work, manage competing deadlines and maintain attention to detail in a fast-paced environment.
• Excellent written, verbal and interpersonal communication skills.
• Strong relationship-building skills with the ability to work effectively across departments and organizational levels.
• Ability to anticipate project needs, identify potential obstacles and proactively coordinate solutions.
• Sound judgment, professionalism and discretion when handling sensitive or confidential information.
• Strong analytical, organizational and problem-solving abilities.
• Advanced proficiency with Microsoft Office applications and collaboration platforms.
• Experience using project management software such as Wrike, Monday.com, Asana or similar platforms.
• Ability to quickly learn new communications technologies and operational systems.
• Ability to work independently while contributing effectively within a collaborative team environment.

Preferred Qualifications

• Experience in higher education, nonprofit organizations or advancement.
• Experience supporting communications, marketing, fundraising or comprehensive campaign initiatives.
• Experience coordinating complex, cross-functional projects involving multiple departments and stakeholders.
• Familiarity with project management platforms such as Wrike, Asana, Monday.com or similar software.
• Experience preparing executive reports, presentations or briefing materials.
• Demonstrated ability to improve workflows, coordinate operational activities and support organizational effectiveness.

Job Duties

Executive & Strategic Initiative Support

Supports the Executive Director and Chief Communications Strategist by coordinating administrative and operational activities that support strategic priorities.

• Maintains project timelines, dashboards, trackers and supporting documentation for executive initiatives.
• Creates and maintains Wrike projects, tasks and timelines supporting executive priorities.
• Coordinates meetings by preparing agendas, organizing materials, documenting meeting notes and tracking follow-up action items.
• Organizes and maintains departmental documentation, SharePoint resources, project files and shared resources.
• Assists with preparation and formatting of presentations, reports and other executive materials.
• Tracks progress on assigned initiatives and provides project status updates.
• Coordinates special projects and performs other duties as assigned.

Campaign Communications Support

Provides operational and administrative support for communications initiatives associated with the university's comprehensive fundraising campaign.

• Maintains campaign implementation communications timelines, trackers and project documentation.
• Coordinates collection of content, approvals and supporting materials from campaign partners.
• Assists with preparation and formatting of campaign presentations, reports and implementation materials.
• Coordinates campaign meetings, agendas, meeting notes and follow-up action items.
• Organizes campaign documentation, resource libraries and historical records.
• Assists with campaign communications activities and special projects as assigned.

Communications Team Support

Provides targeted operational support to communications team staff on assigned initiatives as departmental priorities require.

• Provides targeted operational support to communications team staff on assigned initiatives as departmental priorities require.
• Creates projects and enters timelines within departmental project management systems to support communications initiatives.
• Coordinates collection of project information, content and approvals from stakeholders and campus partners as assigned.

Physical Requirements

Communicating with others to exchange information.
Repeating motions that may include the wrists, hands and/or fingers.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8am - 5pm; Typical 40-hour work week with possible flex-time schedule and hybrid work opportunities.

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.