Strategic Communications Administrative Coordinator

University Hospital; Newark (NJ); On-site; USD 55,000 - 78,000; Full time

Benefits offered by this job

Medical & Prescription Drug Coverage

Dental & Vision Insurance

Health Savings Account

Pension Plan

Employee Assistance Program (EAP)

Professional Development

Job summary

University Hospital is seeking an Administrative Coordinator to support the Strategic Communications and External Relations team in Newark. The role coordinates projects, manages communications, and helps develop marketing content and reports.

The ideal candidate holds a Bachelor’s degree with at least one year of admin experience in a relevant setting and demonstrates strong organizational and communication skills. Proficiency in Microsoft Office and basic social media tools is expected.

Qualifications

• Bachelor’s degree and at least one year of administrative experience in marketing, communications, a government agency, university setting, or large business office.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Basic knowledge of social media platforms and digital marketing tools including Instagram, LinkedIn, Facebook, and Canva.

Responsibilities

• Coordinates and tracks departmental projects and related activities.
• Manages incoming and outgoing communications, including emails and phone calls, and directs inquiries appropriately.
• Collects and organizes information to support departmental initiatives and the development of materials.
• Maintains accurate and organized files, media lists, databases, and departmental records.
• Supports the planning and coordination of media events and works with the Events team to manage logistics.
• Assists with drafting, preparing, and formatting marketing and communications materials, including presentations, daily news content, and newsletters.
• Tracks project timelines, monitors progress, and provides updates to team members.
• Supports website updates and content management following appropriate training.
• Prepares departmental and leadership reports, including media coverage and social media analytics.
• Monitors news sources to identify relevant information and media coverage.
• Serves as a liaison between the department and key administrative areas, including Purchasing, Human Resources, IST, Accounting, and Payroll.
• Adheres to policies, compliance standards, the Code of Conduct, and Conflict of Interest requirements.
• Maintains knowledge of applicable regulations, policies, and requirements.

Skills

Communication

Organization

Time management

Teamwork

Education

Bachelor’s Degree

Equivalent experience

Tools

Microsoft Office

Outlook

Canva

Job description

University Hospital is seeking an Administrative Coordinator to support the Strategic Communications and External Relations team in Newark. The role coordinates projects, manages communications, and helps develop marketing content and reports.

The ideal candidate holds a Bachelor’s degree with at least one year of admin experience in a relevant setting and demonstrates strong organizational and communication skills. Proficiency in Microsoft Office and basic social media tools is expected.